Council Coordinator 

Department: OTP

Pay Grade(s): 10/11 ($33.29+ DOE)

Purpose: The Council Coordinator provides comprehensive administrative support to the Executive Council. Responsibilities include managing schedules, coordinating meetings and events, handling correspondence, and serving as a point of contact for the Executive Council. The role requires strong organizational skills, discretion, and cultural sensitivity, supporting the Executive Council in advancing the tribe’s mission.

Essential Functions. An individual in this role must be able to perform the following functions with or without reasonable accommodation:

• Coordinate the Executive Council’s calendar, meetings, and travel

• Prepare and distribute meeting agenda, packets, minutes, and related materials

• Organize logistics for Executive Council meetings, community events, and conferences

• Serve as liaison between the Executive Council, tribal leaders, staff, and external partners

• Assist with the preparation, tracking, and distribution of Tribal Documents, including resolutions and titles

• Maintain accurate record of official governing documents archive

• Maintain organized and secure filing systems (electronic and paper)

• Support special projects and initiatives as assigned 

• Handle confidential and sensitive information with discretion

• Uphold cultural sensitivity and respect for tribal values and the mission of Tlingit & Haida

• Perform other duties as assigned

Knowledge, Skills & Abilities. A comprehensive set of capabilities required to perform job tasks effectively:

• Knowledge of tribal governance, culture, and protocols to effectively support the Executive Council and respect tribal values

• Strong organizational and time management skills to prioritize tasks and manage multiple responsibilities simultaneously

• Excellent written and verbal communication skills for professional correspondence and clear interaction with diverse stakeholders

• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools

• Ability to handle confidential and sensitive information with discretion and professionalism

• Strong interpersonal skills to build relationships and liaise effectively with tribal leaders, staff, and external partners

• Problem-solving and critical thinking abilities to anticipate needs and address challenges proactively

• Attention to detail for accurate documentation, scheduling, and communication

• Flexibility and adaptability to respond to changing priorities in a dynamic environment

• Project coordination skills to assist with special initiatives and events

• Cultural sensitivity and respect for tribal traditions, values, and community members 

Minimum Qualifications (education, experience, skills):

• Associate degree. 

• Two (2) years’ experience in related field. 

• Must be 21 years of age with a valid Driver’s License. 

• Substitution for Education: Four (4) years’ experience in related field. 

Physical Requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation:

• The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  

Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• Some travel may be required on small aircraft or ferry.  

• Certain positions at Tlingit and Haida may have exposure to certain hazardous materials or conditions.  The supervisor will review these if applicable.