Position Overview

Under the direction of the Accounting Manager of Retail Accounting, the Accounts Payable (A/P) Associate duties include: invoice processing in a timely manner, three-way matching (invoice, PO, receiving), discrepancy resolution, vendor & internal staff communications, reconciling vendor statements, and processing intercompany product & parts invoices – all in accordance with company policies and procedures. This is a non-supervisory position.

Responsibilities

Third Party Suppliers:

• Process all third-party supplier invoices utilizing three-way matching

• Discrepancy resolution 

• Track and record prepayments

Facilitate Intercompany Invoice Process:

• Download, print and track all invoice information from the CS-WEB (communicate with factory as needed)

• Post Virtual Good Receipts for warehouse shipments of finished goods

• Upon product receipt, verify invoice details and post to SAP

• Maintain, track and file invoice folders

General Accounts Payable:

• Upon receipt, verify invoice details, obtain approval and post in Tipalti or SAP

• Coordinate with other AP staff to meet all business unit’s vendor payment schedules

• Reconcile vendor statements by identifying errors in postings or omissions, and corrects discrepancies

• Respond to vendor’s and internal staff inquiries on invoices & payments

Miscellaneous Job Functions:

• Establish and work to accomplish all personal and departmental KPIs.

• Assist others in the department when workload allows.

• Performs other duties as assigned

Education:

• Minimum High School Diploma or equivalent required

• Associate Degree in Accounting, Finance or related area preferred

Experience:

• 2 to 5 years of experience in Accounts Payable, Accounting or related field

• Experience working with AP Automation software, such as Tipalti or similar system is preferred

• Experience with SAP ERP system is preferred

Other Requirements:

• Proficient with Microsoft Word, Excel, Outlook and Teams

• Strong data entry skills

• Intermediate Excel abilities

• Ability to communicate clearly and work cooperatively in a fast-paced environment

• Adherence to all work process deadlines

Benefits:

We offer an excellent compensation package and team-oriented work environment with growth opportunities. Some of our outstanding benefits include:

· Health & Dental Insurance

· Company paid Life Insurance

· 401(k)

· Paid Time Off benefits

· Product discounts

· Wellness programs