Position Summary: Supports the delivery of quality legal services to clients by providing effective administrative assistance to attorneys while also working collaboratively and cooperatively with others in a team-oriented environment.  This position supports an attorney(s) as a primary assignment and provides back-up assistance to others, as needed.

General legal support for attorney(s) including but not limited to:

• Ongoing review of email and attorney email (depends on attorney)
• Manage delivered mail
• Copy/Scan/Electronically File/Mail/Courier
• Documentation creation and support within document/case management system
• Assist attorney in registering for and tracking CLE compliance requirements
• Enter attorney time, expenses, check request, billing
• Schedule networking events and other social events within budget
• Provide support to other attorneys and assistant as needed and as time permits

Principal Activities:

• Client Liaison – phone and email communication between attorney and client
• Follow up with co-defendants and adversaries for documents, meetings, discovery requests, and other information that has been requested
• Proactively anticipate and prepare for the upcoming cases and deadlines of the assigned attorneys and manage calendar/scheduling
• Create diary/log of activities happening in the case
• Document creation including: Transcribing documents (Depends on attorney), preparing letters, exhibits, motions, interrogatories, expert packages, etc.
• E-filing with courts
• Assist Attorney in preparing presentations (Depends on attorney)

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ABILITIES REQUIREMENTS:

• Ability to adapt to new technology
• Ability to assess and prioritize job responsibilities
• Ability to work in a high-volume, fast paced environment
• Excellent organizational skills and attention to detail
• Problem-solving and critical thinking
• Good phone etiquette
• Knowledge of legal field and terms, knowledge of State and Federal courts, Rules and Procedures
• Ability to work in a collaborative and pleasant manner with others
• Work Overtime as required
• Good attendance and punctuality

EDUCATION and/or EXPERIENCE:

• High School diploma, college a plus
• 5+ Years of legal administrative experience

SPECIAL LICENSE/CERTIFICATION: Paralegal Certificate helpful but not required

LANGUAGE SKILLS: Excellent written and verbal communication skills

TECHNICAL SKILLS:

• Knowledge of software management system for handling legal files
• Tech savvy knowledge of internet, operating systems, mobile devices, etc.
• Proficient use of PC with thorough knowledge of Microsoft Outlook, Word, Excel and PowerPoint (Advance-level of use on Outlook and Word)
• Knowledge of time and billing systems
• Understanding of office equipment such as copiers and scanners