Housing Programs Payments Supervisor

Department: Finance | Reports to: CFO | Grade: 15

Summary

Responsible for supervising payment processing and financial reporting for Housing Choice Voucher and other rental assistance programs (excluding PBCA). Ensures compliance with HUD regulations and agency policies while providing leadership to assigned staff.

Essential Duties and Responsibilities

• Oversee monthly/semi-monthly payment processing for rental assistance programs, including discrepancy resolution.
• Prepare ACH, prepaid card, and positive pay files; monitor daily bank activity and address exceptions promptly.
• Coordinate payment adjustments and expired contract renewals with HUD.
• Prepare budgets, requisitions, year-end settlements, and HUD submissions (VMS, eLOCCS, REAC, etc.).
• Utilizes MRI software for Housing Choice Voucher programs.
• Monitor and implement HUD regulations; apply analytics for optimal fund management.
• Perform journal entries, account reconciliations, and assist with annual REAC financial submission.
• Provide financial data for program planning, forecasting, and quality control initiatives.
• Supervise Housing Program Specialists and Payments Accountant-Investigator.
• Maintain knowledge of regulations, policies, and procedures; implement new federal rules as required.
• Deliver exceptional customer service and support agency operations.

Supervisory Responsibilities

Direct and manage subordinate staff in accordance with agency policies and applicable laws, including hiring, training, performance evaluation, and disciplinary actions.

Qualifications

• Education/Experience: Bachelor’s degree in Accounting or Finance; 3–5 years progressive accounting experience; two years supervisory experience preferred.  
• Certifications: HCV Financial Management, HCV Accounting & Reporting, Certified Occupancy Specialist within 12 months; CPA preferred.
• Other Requirements: Valid driver’s license; must be bondable.
• Skills: Knowledge of governmental accounting, HUD regulations, and financial reporting; strong analytical, communication, and leadership abilities.

Physical Demands & Work Environment

Primarily office-based with occasional lifting up to 50 lbs. Quiet work environment.