JOB TITLE: After School Site Coordinator

POSITION CLASSIFICATION: Part-time/Full-time hourly

LOCATION: CALAVERAS / AAA Hollister, CA

REPORTING RELATIONSHIP: Program Manager, Associate Director Expanded Learning

PAY SCALE: $26.00 - $29.00

JOB SUMMARY:

In coordination with the Program Manager and Assistant Program Manager, the Site Coordinator

will successfully supervise a team and design, develop, and oversee all program components

that lead to positive outcomes for the participating children and families in the Youth Alliance

After School Program. Effectively manage site operations, including timely completion and

submission of all grant/funding requirements, agency administrative reports, maintain program

supplies and materials, ensure positive communication between school site staff and program

staff, as well as develop, plan and monitor program components that are culturally responsive

and support positive youth and staff development.

MAJOR DUTIES AND RESPONSIBILITIES:

• Successfully incorporate the organization’s vision and mission into all programs and services
• With support from the Program Manager, effectively supervises the recruitment and hiring of employees; assures provision of initial orientation and ongoing development; conducts performance evaluations and disciplinary actions as required; and coordinates the deployment of staff consistent with program needs.
• Design, develop and manage program components that lead to positive outcomes for the participating children and their families
• Develop and maintain a safe, supportive and fun learning environment in which children thrive.
• Develop professional and positive relationships with the community, children, parents, and volunteers, as well as school and all program staff.
• Actively participate in training and meetings that are designed to contribute to professional growth and high quality programs.
• Effectively manage site operations, including timely completion and submittal of all required data as defined by grant/funding sources.
• Conduct evaluations and implement recommendations from periodic program evaluations.
• With support from the Program Manager, oversee budgets, program purchases, and seek to secure additional donations or funding for the program.
• Assist with the development and implementation of academically aligned curriculum, individual or group lesson plans, and special projects.
• Coordinate assistance of assigned youth and adult volunteers in the delivery of program components by providing specific instructions or training as needed.
• Provide resources and tools for all team members.
• Keep all site staff and the community informed about the program, special events, or projects, including regular meetings with the principal, presentations to the school board, or community partners as needed.
• Maintain the maximum number of participants enrolled and monitor regular attendance in accordance with all funding requirements.
• Ensure that the program meets attendance goals by creating and overseeing an on-going recruitment plan.
• Work with parents to ensure that all students maintain regular program attendance and are picked up on time.
• Assist in raising the literacy and positive social skill levels of participants.
• Support Program Leaders in reinforcing student rules and helping with behavior modifications and consequences when necessary.
• Direct students into safe activities and in the development of appropriate social behavior using positive reinforcement strategies and techniques.
• Develop and conduct events and activities to improve school/community connections to ensure that positive academic and social outcomes are being achieved.
• Make referrals for appropriate services as needed.
• Establish and maintain communication with school staff about student needs and aspects of the after school program including attendance at all collaborative meetings.
• Coordinate special events or field trips and ensure that all safety and agency requirements are met.
• Assist with instruction and supervision of students, including direct supervision as needed. 
• Ensure work areas are orderly and clean at the end of each session.
• Administer first aid, if necessary and seek assistance for serious illness/injury.
• Conduct regular emergency drills or safety checks to ensure that staff is prepared to handle emergencies.
• Arrive on time for scheduled work shifts and perform work duties for the entire shift.
• Implement applicable district, agency, and grant policies and regulations.
• Provides on-call back up to program staff or direct services as needed.
• Perform other related duties as assigned.

EMPLOYMENT STANDARDS:

Training and Experience: Bachelor’s degree preferred; Minimum of two years of college and/or

48 units. Experience in a school or agency setting. Minimum of one year experience supervising

a staff. Excellent organizational and interpersonal skills. Computer proficient with working

knowledge of Microsoft Office including Word, Excel, PowerPoint, and email. Must be able to

pass the Instructional Aide Exam if required.

Knowledge: Knowledge of elementary education concepts, child growth and development and

child behavior characteristics and atypical child behavior characteristics; application of

curriculum and instructional objectives and content standards for children; positive student

behavior management techniques and strategies; English usage, punctuation, spelling and

grammar; basic arithmetic concepts, simple record keeping, record management and computer

usage. Bilingual English/Spanish desired.

Abilities: Reflect an understanding of regulations and compliance; training and directing of

staff; maintenance of program and fiscal records and systems; excellent oral and written communication and presentation skills; exercise good judgment and acting calmly in emergency situations; dealing effectively with clients and the public; and the ability to work effectively with persons differing in value systems, ethnicity, cultural backgrounds, language capabilities understand and carry out oral and written directions; demonstrate an understanding, patient and receptive attitude toward children; meet requirements associated with the tasks outlined in the position description; establish and maintain effective work relationships with those contacted in the performance of required duties.

Physical Requirements: The following are required in day-to-day performance of the duties of this position: Standing, Walking, Sitting, Pinching and Finger Flexion, and Visual/Auditory Acuity are required constantly (over 2/3 of the workday); Lifting/Carrying, Pushing/Pulling, Bending/Stooping, Crouching/Kneeling, and Twisting are required occasionally (under 1/3 of the workday); Balancing, Climbing, and Crawling are not required. The employee must occasionally lift and/or move up to 35 pounds. Assistance is required above this amount.

Licenses and Certificates: A valid First Aid and CPR certificate may be required. A valid CA driver’s license, current car insurance, and a good driving record as recommended by a DMV report may be required.

Special Requirements: Must be able to meet and receive Fingerprinting/Background Check and TB Test clearance as required to work with children in a school setting. Must be able to meet the minimum district professional requirements, as needed, such as pass the basic competency exam for Instructional Aides. Must be physically able to assist clients and/or staff in the

evacuation of program facilities in emergency situations. Must be able to administer first aid and CPR in emergency situations. Travel may be required.