The Part-Time Payroll Specialist supports accurate, timely, and compliant payroll processing across a multi-state workforce. This role is responsible for end-to-end payroll administration, data integrity, and employee support. The ideal candidate has strong technical expertise in Paylocity, excellent attention to detail, and a people-first approach to service.

Key Responsibilities

• Payroll Processing & Administration
• Prepare and process biweekly payroll cycles in Paylocity, ensuring accuracy and compliance.
• Review and validate employee timesheets, hours worked, PTO, overtime, shift differentials, and premiums.
• Audit payroll data for errors, inconsistencies, or missing information before final submission.
• Maintain payroll records, including new hires, terminations, pay rate changes, and status updates.
• Process off-cycle payments, bonuses, commissions, and retroactive adjustments.
• Ensure proper taxation for multi-state employees and remote workers.
• Reconcile payroll reports and resolve discrepancies promptly.

Compliance & Reporting

• Ensure payroll practices comply with federal, state, and local wage and hour laws.
• Maintain confidentiality and secure handling of sensitive employee data.
• Prepare payroll-related reports for Finance, HR, and leadership.
• Support year-end activities including W-2s, ACA reporting, and audits.
• Monitor regulatory changes impacting payroll and recommend updates to processes.

Employee Support

• Serve as the first point of contact for payroll-related questions.
• Assist employees with Paylocity self-service navigation, timecard corrections, and pay inquiries.
• Provide clear, empathetic communication regarding pay policies, deductions, and timelines.

Systems & Process Improvement

• Leverage Paylocity tools to streamline workflows and improve accuracy.
• Partner with HR and Finance to optimize payroll processes and documentation.
• Maintain SOPs and contribute to continuous improvement initiatives.

Required Qualifications

• 2–4  years of payroll administration experience, preferably in a multi-state  environment.
• Hands-on experience with Paylocity (time & labor, payroll, reporting, workflows).
• Strong understanding of wage and hour laws, payroll tax rules, and compliance requirements.
• High proficiency with spreadsheets and payroll reporting.
• Exceptional accuracy, organization, and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with  discretion.
• Strong  communication skills and a service-oriented mindset.
• Ability to work independently, manage deadlines, and prioritize tasks in a  part-time schedule.

Preferred Qualifications

• Experience supporting California and multi-state payrolls.
• Exposure to HRIS/HR operations beyond payroll.
• Experience in a fast-paced, scaling environment.
• Familiarity with benefits administration, garnishments, and leave-of-absence pay calculations.

Success Looks Like

• Zero payroll errors and consistently on-time processing.
• Confident, accurate use of Paylocity tools and reporting.
• Strong partnership with HR and Finance.
• Employees feel supported, informed, and valued.