Gevurtz Menashe is a dedicated law firm offering family law and estate planning services in Oregon, Washington, and Idaho. For over 40 years, we have built a practice that is centered around our core belief that quality care for our clients produces the best outcomes when paired with our expertise in the law. At Gevurtz Menashe, we work as a team to support our clients, are fully engaged with one another and have high expectations of ourselves and each other in a fully collaborative and committed environment. 

Core Objectives:

• Attorney Assistance. Provide support to attorneys in the Family Law Department.
• Client Experience. Execute and meet project deadlines to support the client experience in the Family Law Department. 
• Firm Initiatives. Supports Firm initiatives by providing assistance with tasks and projects to other Paralegals. Execute other projects as directed by your Supervisor.

Typical Tasks:

What follows is a sample list of responsibilities in this role. This list is not intended to be exclusive but will identify some typical day-to-day tasks and projects.

Attorney Assistance:

• Track litigation process and assist with management of case.
• Track case deadlines, reminders, and other necessary dates with tickle system.
• Prepare first drafts of necessary case pleadings.
• Execute workflow to ensure that incoming and outgoing mail is timely processed and delivered to necessary parties.
• Assist with case coverage during Attorney absences. Coordinate with other Attorneys to provide assistance to clients and outside counsel.
• Provide support to attorney for their marketing, CLE, professional and bar-related committees work and activities.

Client Experience:

• Execute the intake workflow for potential new clients by phone and/or email to schedule them for a consultation with the appropriate attorney, including conflict check and entry; tracking down previous consult forms and resolve questionable conflict issues; inform potential clients if Firm cannot represent; and promptly scan attorney consultation notes and save to Zola Suite Lead. 
• Execute workflow to open new client files.
• Maintain digital client files to include ensuring matter contacts are up to date.
• Maintain working knowledge of the client file. 
• Provide information to clients (verbally and in writing) regarding status, track pending matters and documents. Provide information regarding procedures and explain processes.
• Meet with clients to review and sign documents as needed.
• Work directly with clients to complete necessary case-related forms and pleadings.
• Assist clients by troubleshooting questions/problems when Attorney unavailable.
• Take client phone calls, listen, and provide procedural information (gatekeeper duties).
• Schedule office and telephone appointments with attorneys.

Firm Initiatives

• Provide coverage for other Paralegals during absences or overloads.
• Miscellaneous related tasks/projects as assigned by the Director Legal Support Services & Development or Leadership or Management Team.
• Support other department staff to ensure that all goals and objectives are met in a timely manner.
• Enter time into billing system, as appropriate.
• Participate, when appropriate or necessary, in internal education opportunities, developmental trainings, and department meetings.

Experience

• 3-5 years assisting attorneys practicing Oregon and/or Washington Family Law.
• Position prefers, but does not require, a bachelor’s degree. 
• Preference will be given to a candidate with experience in a private law firm.

Necessary Knowledge, Skills & Abilities

• Knowledge of local and state filing rules, procedures, and terminology.
• Ability to exercise and maintain a high level of confidentiality, discretion, judgment, and professionalism.
• Dedicated, positive, committed team player, but with ability to work independently as well.
• Must be detail-oriented, able to think critically and set high standards for accuracy in a high-volume, fast-paced environment
• Ability to proofread and edit spelling, punctuation,      grammar and required language (content).
• Strong interpersonal, organizational, analytical, decision-making, and problem-solving skills are required with adaptability and the ability to change plans as needed. 
• Possess effective and professional communication abilities, both verbally and in writing, in order to accurately and efficiently execute projects.
• Ability to manage multiple projects by self-prioritizing and follow-through in a fast-paced team environment and remain calm under stress.
• Must exhibit commitment to integrity and excellence.
• Comfortable developing interpersonal relationships with Attorneys and staff members. 
• Must have demonstrated experience with Microsoft Office Suite, including Word, Excel, Outlook, Teams.
• Comfortable with technology and able to quickly learn new tools to include: Word, Excel, Outlook, Teams, SharePoint, Power Point, Adobe, Metro Fax, Caret Legal, and Net Documents and e-discovery platforms, and transcription machine.

Gevurtz Menashe, P.C is an equal opportunity employer.