About the role: 

Do you thrive in a warm and positive environment where processes are clear, and your role requires someone with a friendly and approachable style? Are you naturally efficient, able to juggle multiple tasks simultaneously, while maintaining high standards for accuracy and follow through? If so, Paramount Events wants you to join our dynamic sales team as a Catering Coordinator! 

As a Catering Coordinator at Paramount Events, you will be the central point of contact for clients, vendors, and internal teams, ensuring every event runs smoothly from proposal to execution. This role combines organizational skills, attention to detail, and a passion for hospitality to deliver exceptional experiences for our clients. This is a performance-driven role with long-term growth potential - high performers can expand responsibilities, advance within the team, and grow their career in event management and sales.

Applicants must be based in the Chicagoland area. This is a fully in-person position.

We consider many factors as part of our talent process. One part of the process, we request that all applicants complete a short, 2-question survey. There are no right or wrong answers, just your answers. Please copy & paste the following link to start the application process: 

https://go.apply.ci/s/RTjXty29QM

Job Responsibilities: 

· Create and edit customized proposals within our catering software

· Act as liaison between Event Managers, outside vendors, and clients to ensure clear communication and successful execution for every event

· Order equipment, linen, and other event needs

· Distribute paperwork to kitchen, warehouse, and staffing departments

· Produce event diagrams (floorplans) using All Seated software

· Create event packing lists

· Prepare Event Manager’s binder per event

· Submit post-event paperwork for billing and payment processing

· Be on-site liaison on events

· Follow-up with clients after an event

· Attend venue visits and take notes

· Attend networking events

· Create tasting menus and tent cards, as needed

· Perform other duties as assigned

Requirements

Skills and Traits for Success: 

· Highly organized with strong attention to detail and reliable follow through

· A customer-centered approach to hospitality

· Knowledge of current industry trends

· Strong creative, presentation, and problem-solving skills

· Creative skills to provide innovative solutions and strong presentation skills

· Ability to work collaboratively with staff, vendors, and cross-functional teams

· Experience working with Microsoft Office, All Seated, Proposify, and Caterease, or similar programs a plus 

Required Education/Experience: 

· Two or more years of experience required in hospitality or food & beverage industry, catering preferred

· Ability to work with a flexible schedule

Benefits: 

· Daily lunch provided

· Free parking

· Vacation and sick days

· Health, Vision, Dental insurance

· 401(k) plan eligible after 1 year

· Snack and beverage bar