The Staff Accountant supports the Financial Controller in maintaining accurate, complete, and GAAP-Compliant financial records for Westwood Contractors, Inc. This role includes job cost accounting, revenue recognition, cash flow management, internal controls, and financial reporting. The Staff Accountant is responsible for accounts receivable, billing, cash application, general ledger activity, reconciliations, and month-end close support within Sage 300 CRE. 

KNOWLEDGE, SKILLS, ABILITIES

· Ability to serve as back up Payroll Specialist by processing weekly payroll 

· Understanding of GAAP and construction accounting principles consistent with CFMA standards

· Familiarity with job cost systems, WIP Schedules, and revenue recognition

· Proficiency in Sage 300 CRE

· Advanced Excel skills for reconciliations analysis

· Strong attention to detail, organization and deadline management

· Ability to work extended hours as needed during month-end close, audits, and peak workload periods

JOB DUTIES/ESSENTIAL FUNCTIONS

General Ledger, Close & Financial Reporting:

· Prepare routine and adjust journal entries.

· Perform balance sheet and bank reconciliation

· Reconcile sub-ledgers to the general ledger.

· Assist with monthly, quarterly, and year-end close processes. 

· Support preparation of monthly financial statements and management reports. 

· Strong commitment to accountability, responsiveness, and follow-through

Job Cost & Project Accounting:

· Support accurate job cost accounting by reviewing cost coding, correcting mis-posted costs, and ensuring alignment with budgets

· Assist with Work-in-Progress (WIP) schedules, including over/under-billing analysis and revenue recognition support.

· Track and reconcile retainage receivable balances. 

· Support project setup, budget imports, and estimate integration in Sage 300 CRE and related systems.

Revenue Recognition & Billing:

· Prepare and issue customer billings in accordance with contract terms, schedules of values, retainage provisions, and GAAP.

· Submit invoices through customer portals and ensure compliance with owner and funding requirements.

· Monitor billing accuracy to support proper revenue recognition and minimize WIP adjustments.

Collaboration & Communication:

· Partner with project managers and operations staff to resolve job cost, billing and contract issues. 

· Communicate accounting issues clearly and timely to the Financial Controller.

· Provide professional, responsive communication to customers and internal stakeholders.

Other Duties:

· Serve as a backup to the Payroll Specialist by assisting with weekly payroll processing, as needed 

· Support external audits, bonding, and lender information requests.

· Assist with sales tax accruals, filings, and remittances.

· Perform other duties as assigned by the Controller.