We are seeking a highly organized, detail-oriented Temporary Event Coordinator to support the planning and execution of the World Credit Union Conference, a large-scale international event. This role is ideal for an event-focused professional who thrives in fast-paced environments, enjoys managing logistics, and excels at coordinating details behind the scenes.

This is a unique short-term opportunity to gain hands-on experience supporting a global conference from planning through on-site execution, including international travel to Australia with the conference team. 

You must reside in DC, Iowa, Maryland, Oregon, Texas, Virginia, or Wisconsin.

Key Responsibilities

As a key member of the conference team, you will support day-to-day event operations before and during the conference, including:

• Assisting with conference registration processing and maintaining accurate attendee records

• Communicating professionally and promptly with conference participants and responding to inquiries

• Preparing and issuing visa invitation letters for international attendees

• Generating invoices, purchase orders, and tax receipts

• Supporting scheduling and coordination of speaker calls, internal meetings, and vendor communications

• Assisting with conference logistics, including shipping, supply orders, and sponsorship fulfillment

• Monitoring and engaging conference attendees across designated social media platforms

• Tracking day tour registrations, attendance, and related policies

• Creating and maintaining weekly registration reports and key conference metrics

• Attending team meetings and preparing meeting notes and summaries

• Proofreading conference-related communications and materials for accuracy and clarity

• Maintaining organized, accurate, and confidential records in registration and reporting systems

• Providing pre-event and on-site conference support to ensure smooth event operations

• Performing general administrative and office support duties as needed

You’ll be successful in this role if you:

• Enjoy event coordination and working toward firm deadlines

• Bring a strong customer-service mindset and remain professional under pressure

• Communicate clearly and confidently, both verbally and in writing

• Are highly organized, detail-oriented, and comfortable juggling multiple priorities

• Adapt quickly in fast-moving, deadline-driven environments

• Are dependable, professional, and follow through on commitments

• Work well independently and collaboratively as part of a team

• Experience in event coordination, conference support, event planning, or office administration preferred

• Fluency in English (spoken and written) required; additional languages strongly preferred

• Strong writing, editing, and proofreading skills

• Excellent organizational and time-management abilities

• Basic math skills, including percentages, totals, and invoicing

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Work Environment & Physical Requirements

• Primarily office-based with on-site conference and event-related responsibilities

• Periods of sitting, standing, walking, reaching, and talking

• Occasional lifting of up to 25 pounds

• Moderate noise levels and varied environments during live events

Travel

• 10 days of international travel, including attendance at the World Credit Union Conference in Australia  

EOE