PROJECT LOGISTICS COORDINATOR

Job Description

Department:

1000 – SSD

Reports To:

VP of Project Logistics

Direct Reports:

This role has no direct reports.

FLSA Classification:

Exempt

Updated:

7/5/2024

THE POSITION

Under the direction of the Vice President of Project Logistics, this role is responsible for the operational detail for assigned account(s) with a heightened focus on specialized and over-dimensional project freight. The position will be focused on daily account activities that directly impact the operational success, customer and carrier experience. There will be a heightened focus on load building, scheduling and customer/carrier updates. 

ROLES AND RESPONSIBILITIES

•  TMS entry
• Operational oversight on customer updates including portal and email communication
• Respond to customer and carrier inquiries and provide updates in a timely manner
• Appointment scheduling and rescheduling
• Managing Customer Cost Trackers 
• Oversee order tender management promptly and efficiently 
• Collecting facility info and updating portals to gain visibility from a project perspective
• Become educated in all modes of transportation to include but not limited to, Barge, Rail, Super load OTR, Off-road/site transportation, and crane and rigging operations. 
• Help with route Surveys, permit scheduling and any additional operational duties to ensure the safety and success of the project.  
• Issue escalation and resolution
• Managing and Relaying tracking information and status updates to the expectations of the customer requests 
• Building a relationship with daily contacts to become an influential partner 
• Build strong partnerships with internal pillars and their leaders  
• Resolve problems, including identifying issues, thinking critically to determine the best course of action, and implementing solutions 
• Understand the technology platform and drive automation 
• Assist in claims process, collecting necessary documents and relaying appropriate information to Evans’ Claim Department 
• Provide support to the Accounts Payable and Receivable teams to ensure accurate invoicing and efficient billing processes.  
• Perform all other duties as assigned.
• Transportation project management might require variable working hours, and could vary on a daily basis. 

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

MINIMUM QUALIFICATIONS AND REQUIREMENTS

Education: N/A

Experience / Training: Ability to thrive under deadlines and work in a team environment. Excellent verbal and written communication skills. Driven, enthusiastic, and highly motivated. Ability to build strong relationships. Strong organizational skills and sense of urgency. Exceptional customer service skills. Proven problem solving and analytical skills. High attention to detail and ability to multi-task. Ability to read, write, type, and speak English fluently.

Licenses / Certifications: N/A

Technology / Equipment: N/A

Travel: Minimal travel will be required for onsite project management. 

PERFERRED QUALIFICATIONS AND REQUIREMENTS

Education: Bachelor’s degree preferred. 

Experience / Training: Experience and working knowledge of the transportation / logistics industry. 

Licenses / Certifications: N/A

Technology / Equipment: N/A

PHYSICAL AND MENTAL DEMANDS

While performing the duties of this job, the employee must be able to continuously sit, use a keyboard, calculator, and telephone. The employee is occasionally required to stand, walk, stoop, and/or kneel. The employee must occasionally lift and/or move up to 10 pounds while moving files or small packages. Specific vision abilities required by this job include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

WORK ENVIRONMENT

Work is performed in an office environment. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

I have read and understand the duties, responsibilities, and requirements for this position.

____________________________________________ ____________________________

Employee Acknowledgement Date

This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship. Evans Transportation retains the discretion to add duties or change the duties of this position at any time.