Essential Duties and Responsibilities:

The Administrative Assistant will coordinate office activities and operations while providing clerical and administrative

support to management, EHS, and HR.

Office Duties/Responsibilities:

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Prepares agendas, arranges travel, and maintains calendars for senior management.
• Greet visitors, oversee telephone services, email correspondence, and mail distribution.
• Maintains office supplies inventory.
• Performs other related duties as assigned.

HR Duties/Responsibilities:

• Maintain records, documentation, and files, particularly more complex or sensitive files such as employee files.
• Maintain employee files and personnel records.
• Update employee databases and information.
• Process new hire paperwork and onboarding documents.
• Oversee new hire orientation.
• Assist with recruitment
• Handle employee benefits inquiries.

EHS Duties/Responsibilities

• Accurate translation of EHS documents and training materials
• Be prepared to review accident reports and identify trends.
• Administer training for WPS (Worker Protection Standard)

Experience, Education, and Licensure/Certification Requirements:

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Required Skills/Abilities:

• Bilingual (English/Spanish) Required: Must be able to speak, read, and write both languages fluently.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.
• Able to obtain CPR/First aid, AED instructor certification.
• Able to work independently without supervision.