Reports to: Accounts Payable Supervisor

Primary Purpose: The Accounts Payable Specialist is responsible for providing administrative support and assisting in the accurate processing and maintenance of accounts payable records.

Key Responsibilities:

Administrative Tasks:

• Review, distribute, and respond to incoming emails related to accounts payable.
• Scan and organize documents for record-keeping purposes.

Data Entry and Verification:

• Input data from accounts payable invoices into ERP 
• Ensure adherence to all financial regulations and standards
• Verify accuracy of invoice information, including quantities and prices.
• Compare invoices to purchase orders and receipts (POs) and ensure alignment.
• Work with operations personnel to correct invoice/PO variances. 
• Log onto vendor portals to pull invoices 
• Special projects as needed

Reconciliation:

• Conduct reconciliation of invoices to resolve any discrepancies.
• Assist in reconciling accounts payable accounts.
• Review vendor statements and correct any issues. 

Manual Checks Processing:

• Process manual checks on a weekly basis, adhering to established procedures.
• Ensure accuracy and completeness of manual check transactions.

Qualifications:

• High school diploma and 2-5 years of experience working in A/P department required
• Strong attention to detail and accuracy in data entry.
• Basic understanding of accounting principles.
• Proficiency in using office software such as Microsoft Excel and accounting software.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and as part of a team.

Additional Requirements:

• Must be able to adapt to changing priorities and handle multiple tasks simultaneously.
• Strong communication skills, both written and verbal.
• Willingness to learn and develop skills in Accounts Payable processes.