The Billing Administrative Analyst plays a key role in managing the intake process for new cases and clients, ensuring smooth operations by educating employees on case administration procedures, and overseeing the Firm’s recordkeeping with regards to rates and billing guidelines. This position is ideal for a detail-oriented professional with experience in administration in an insurance defense law firm.

Duties and Responsibilities

• Create and maintain updated records regarding insurance defense rates and billing guidelines.
• Manage the case intake process; intake and onboard cases into the appropriate systems as needed.
• Ensure databases are up to date; perform regular audits to ensure accuracy.
• Enforce and educate legal staff on case administration processes.
• Create new matters in various platforms, including accounting software, document management software, and e-billing platforms where applicable.
• Communicate with attorneys and adjusters to secure additional information relating to case openings and closings.
• Complete other related projects as necessary in conjunction with other departments.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Requirements:

• At least 1 year of law firm experience preferred
• Strong attention to detail
• Proficient in Excel

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Equal Opportunity Employer

Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type

Full-Time, Non-Exempt

Supervisory Responsibilities

None 

Work Location

Hybrid

Work Schedule

8:30am - 5:30pm Monday-Friday. Occasional weekends and holidays.

Salary Description

$28.00 - $35.00/hour

Physical Requirements 

Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations.

Travel 

10-20% domestic travel by car and plane.