Company Overview 

Palomar Holdings, Inc. (“Palomar”) is the ultimate parent and insurance holding company of its operating subsidiaries. Palomar is an innovative insurer and managing general agency that focuses on the provision of specialty property insurance for residential and commercial clients. Palomar’s underwriting and analytical acumen allow it to concentrate on certain markets that it believes are underserved by other insurance companies, such as the markets for earthquake, wind, and flood insurance.  

Palomar is a growing insurance provider that is building an extraordinary business around an exceptional team of employees. As a result, we are seeking both experienced professionals and recent college graduates who are up to the challenge of helping us build a unique brand in the insurance business. If you are looking to thrive in a dynamic work environment where your contributions will be recognized and rewarded, we would like to talk to you about joining our collaborative, energetic, and hard-working team.  

For more information about our company, visit us at www.palomarspecialty.com. No phone calls or agency solicitation please.  Palomar is an Equal Opportunity Employer. 

COVID-19 Statement 

At Palomar, we are committed to safeguarding the health and well-being of our employees, customers, partners, suppliers, and job candidates. We are actively monitoring the situation related to COVID-19 and are continuing to hire qualified candidates to better serve our customers. To ensure your safety as a job candidate and compliance with our COVID-19 protocols and recommendations/guidelines from the CDC, State and Local Health Officials, we may be relying on virtual interviewing and other digital communications. Our recruiting team is committed to providing the support you need throughout the hiring and onboarding process. We appreciate your understanding and flexibility during this time. 

We are currently seeking to fill the following position: 

Job Title: Executive Assistant

Primary Location: La Jolla, CA 

Schedule: Full Time Job

FLSA Status: Non-Exempt  

Department/Category: Corporate 

Summary: 

The Executive Assistant completes a broad variety of administrative tasks for the CEO and other members of the Management Team including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. 

Responsibilities and Essential Duties include but are not limited to: 

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks as needed 
• Serve as the Office Manager for our La Jolla office 
• Communicate and interact effectively and professionally with diverse populations. 
• Opening, sorting, and distributing correspondence, including email, faxes and regular mail. 
• Attend meetings and discussions, as required, take minutes and ensure action item follow-up. 
• Work with Management to keep the CEO apprised of all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points. 
• Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines. 
• Ensure CEO is prepared for upcoming appointments by gathering materials necessary for each meeting. 
• Work with Executive Team to collect and assemble information for presentations, projects and strategic planning. 
• Prepare, edit and draft presentations. 
• Consolidate data and edit documents for accuracy. 
• Ad-Hoc projects and other duties as requested. 

Education Requirements/Professional Experience and Qualifications: 

• Bachelor’s degree required or four or more years of experience assisting C-Level executives. 
• Public company experience is preferred 
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. 
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors. 
• Detail oriented with strong proofreading skills. 
• Expert level written and verbal communication skills. 
• Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment. 
• Highly resourceful team-player, with the ability to also be extremely effective independently. 
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. 
• Self-Motivated, with flexibility to multitask and prioritize in a fast-paced environment. 
• Use discretion and adhere to all corporate, legal, and regulatory guidelines. 
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. 
• Forward looking thinker, who actively seeks opportunities and proposes solutions. 

Working Conditions and Physical Requirements: 

• Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation. 
• Ability to meet aggressive deadlines as needed with minimal supervision. 
• Occasionally lift medium to heavy objects. 
• Ability to maintain regular and punctual attendance. 
• Adhere to all Company and department policies and procedures. 
• Perform other duties as assigned. 

Compensation and Benefits: 

Palomar offers a competitive compensation and benefits package that includes but is not limited to: Medical, Dental, Vision, Company-paid Life and AD&D Insurance, Company-Paid Long Term Disability benefits, Annual and Long-Term Financial Incentives, 401(k) Retirement Plan (with Company-paid Contributions), Paid Time Off, Paid Holidays, Professional Development Assistance, Paid Parking and more. 

Accommodations: 

Palomar will consider reasonable accommodations to ensure a qualified applicant with a disability can be considered for the position. Palomar will also consider necessary modifications to the physical work environment, or to the way a job is usually performed, so an individual with a disability can perform the essential functions of the position. Additional accommodations will be considered that enable an employee with a disability to enjoy equal benefits and privileges of employment like those that are enjoyed by other employees without disabilities. 

Palomar is an equal opportunity employer and provides equal opportunities for employment and advancement to all qualified individuals, regardless of race (including traits associated with race), color, creed, national origin or ancestry, citizenship, age, religion, sex, gender, gender identity, gender expression, pregnancy, genetic information or characteristics, sexual orientation, marital status, physical or mental disability, medical condition, past, current or prospective service in the uniformed services, or any other consideration or characteristic made unlawful by federal, state or local laws. 

Disclaimer: This job description is designed to provide a general overview of the requirements of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.