The Purchasing and Logistics Coordinator ensures the efficient management of tools, equipment, and inventory to support station operations.  

This role involves overseeing the storage and maintenance of facilities, managing logistics, and ensuring compliance with regulations, while contributing to performance improvements and maintaining a safe working environment. 

Key Responsibilities and Mapped Competencies:

Procurement and Inventory Management:

Ensures Accountability, Drives Results

• Manage spare parts, tools, and equipment to ensure availability and serviceability for operational needs. 
• Conduct inward goods procedures and receive goods in compliance with EASA regulations. 
• Maintain the database to provide real-time inventory status and enable effective reporting. 
• Plan and manage the purchasing, maintenance, and calibration of tools and equipment, including work clothing and materials. 

Logistics and Facility Coordination:

Action-Oriented, Customer Focus

• Coordinate loading and unloading of vehicles and manage on-site transport movements. 
• Book trucks for logistics and arrange loading/unloading of spare parts and other items. 
• Ensure cost-effective mechanical and electrical maintenance aligned with program commitments. 
• Oversee parking, goods in/out, and delivery of post and parcels to maintain smooth station operations. 

Safety and Compliance:

Courage, Business Insight, Ensures Accountability

• Conduct job safety analysis and risk assessments for staffing positions, workbenches, FLTs, and tools. 
• Ensure all station servicing activities meet Unilode’s and statutory safety requirements. 
• Maintain a safe working environment for staff and visitors, adhering to all health and safety standards. 

Team Support and Leadership:

Action Oriented, Collaborate

• Act as a facilitator for the needs of colleagues, providing tools, equipment, and facility maintenance support. 
• Serve as a backup for the Station Supervisor and Station Manager when required. 
• Coordinate teams to achieve operational goals and ensure seamless station operations. 

Continuous Improvement and Reporting:

Drives Results, Ensures Accountability

• Contribute to performance improvement targets through effective spare parts and inventory management. 
• Verify and maintain all required purchasing documents to uphold the integrity of company purchases. 
• Identify and implement improvements to inventory management and logistical processes. 

Our Values in Action:

• Be Humble and Curious: Continuously seek opportunities to improve procurement and logistics processes. 
• Inspire, Empower, and Prosper: Support teams with reliable tools, equipment, and logistical solutions. 
• Team up to be Better: Collaborate across teams to enhance operational efficiency. 
• Be Passionate about our Customers: Deliver high-quality services that align with organizational needs. 
• Be Eager to Win: Identify and implement innovative solutions to optimize logistics and inventory management. 
• Take Ownership and Get Stuff Done: Ensure timely execution of purchasing and logistical responsibilities. 
• Build a Better Future: Contribute to sustainable and efficient operations. 

The Small Print:

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. The Purchasing and Logistics Coordinator must demonstrate professionalism, adaptability, and a commitment to continuous improvement. 

This is an overview of the role’s scope and its alignment with Unilode’s competencies and values. It is not an exhaustive list of responsibilities but serves as a guide to the key expectations and contributions of the position. Flexibility may be required to adapt to business needs. 

Skills and Experience Required:

• Strong knowledge of purchasing procedures and supply chain management. 
• Practical experience with the use and maintenance of tools and equipment, including forklift operation. 
• Basic knowledge of business principles, data analysis, and data visualization. 
• Proven organizational and planning skills, including time management and prioritization. 
• Hands-on approach to inventory management. 
• Ability to build and maintain strong relationships with internal and external stakeholders. 
• Strong problem-solving and critical-thinking skills. 
• Excellent understanding of turnaround operations and key stakeholders. 
• Effective communication, negotiation, and teamwork abilities.