Position Summary

The Executive Administrative Assistant to the CEO provides high level administrative, operational, and communication support to the Chief Executive Officer. This role functions as a strategic partner to the CEO—anticipating needs, managing priorities, coordinating communications, and ensuring follow through on key initiatives. The Executive Administrative Assistant serves as a trusted liaison between the CEO and internal leaders, external partners, and vendors, while maintaining discretion and professionalism at all times

Core Behavioral Values:  

CLEAR ID:  

• Collaborate, Learn, Empathy, Accountable, Respect, Integrity, Dedication
• These behaviors are based on Eyesight’s culture and values critical to support the organization’s mission of providing uncompromising care to patients. 

Key Responsibilities

Executive Support & Calendar Management

• Manage and optimize the CEO’s calendar, including prioritizing meetings, resolving scheduling conflicts, and proactively suggesting adjustments as demands shift.
• Coordinate one on one meetings, leadership meetings, and recurring operational meetings on behalf of the CEO. 
• Act as a gatekeeper for the CEO’s time, balancing accessibility with focus and efficiency. 

Communications & Drafting

• Draft, edit, and refine emails, updates, and formal communications for the CEO, tailoring tone and content for different audiences (e.g., leadership, partners, external stakeholders). 
• Prepare and manage multiple versions of communications (e.g., partner vs. leadership messaging) and incorporate CEO feedback prior to distribution.
• Ensure clarity, accuracy, and consistency in CEO communications, often preparing materials for review before sending. 

Operational & Project Coordination

• Track tasks, action items, and follow ups for CEO led initiatives using Microsoft Planner and other tools; assign and monitor tasks as appropriate. 
• Support operational projects by coordinating information, communicating updates, and following up with internal teams and external partners. 
• Assist with preparation for planning sessions, leadership meetings, and operational reviews by organizing pre work, materials, and timelines. 

Liaison & Relationship Management

• Serve as a primary point of contact between the CEO and internal leaders, responding to inquiries, coordinating next steps, and ensuring timely communication. 
• Interface with external vendors, consultants, and partners on behalf of the CEO, including gathering information and drafting correspondence.
• Support relationship continuity by tracking context, decisions, and prior communications relevant to ongoing initiatives. 

Administrative & Ad Hoc Support

• Prepare documents, print materials, and organize files at the CEO’s request.
• Respond quickly to ad hoc requests, often shifting priorities in a fast paced environment. 
• Maintain confidentiality and discretion when handling sensitive information and executive matters. 

Required Qualifications

• Proven experience supporting a senior executive or leadership team in a complex, fast paced environment
• Exceptional written communication skills, with the ability to draft and edit executive level correspondence
• Strong organizational skills and attention to detail
• High degree of discretion, professionalism, and judgment
• Proficiency with Microsoft 365 tools (Outlook, Teams, Planner, Word)

Preferred Qualifications

• Experience in healthcare, multi site operations, or professional services environments
• Ability to anticipate executive needs and proactively solve problems
• Comfort managing competing priorities and frequent context switching

Core Competencies

• Executive judgment and discretion
• Proactive communication
• Operational follow through
• Calendar and priority management
• Relationship and stakeholder coordination