The Waste Equipment Project Manager leads Northstar Recycling’s Waste and Recycling equipment strategy, procurement, vendor partnerships, and lifecycle management. This role is responsible for improving speed-to-installation, increasing gross profit, optimizing cash flow, reducing risk, and strengthening client presentation through disciplined equipment management.

This is a cross-functional role requiring strong commercial judgment, vendor negotiation skills, and the ability to standardize processes across Commodity Sales, Finance, Legal, and Client Services.

Key Responsibilities

• Own Waste and Recycling equipment sourcing strategy and vendor relationships across Northstar’s network.
• Negotiate pricing, rate sheets, and terms to improve gross profit and vendor performance.
• Lead equipment contracting processes, including client and vendor-facing templates and agreements.
• Serve as internal SME on equipment types, applications, and best-fit solutions (lease vs. own, use case selection, etc.).
• Oversee equipment proposals, ensuring correct language, terms, and timelines.
• Drive project coordination from proposal approval through installation to reduce days-to-installation.
• Partner with Finance to improve cash flow through aligned client/vendor payment terms and billing SOPs.
• Manage equipment repair approvals, escalation support, and provider networks with standardized repair rates.
• Maintain internal equipment inventory and oversee logistics for Northstar-owned equipment, including decommissioning and storage.
• Support growth initiatives through equipment partnerships that expand service capabilities (e.g., depacking systems).
• Develop training resources and lead at least two internal trainings annually on equipment processes.
• Build and maintain equipment database for information storage and management

Qualifications

• 5+ years of experience in equipment procurement, fleet/equipment management, industrial services, waste/recycling, or related field.
• Demonstrated experience evaluating, sourcing, implementing, and maintaining waste and recycling equipment including balers, compactors, drum crushers, totes, carts, on-site anaerobic digestion systems, depackaging equipment, and liquid extraction systems.
• Strong vendor negotiation and contract management experience.
• Financial acumen, including margin management and cash flow optimization.
• Ability to build scalable SOPs and drive cross-functional alignment.
• Strong project management and execution skills.
• Familiarity with lease structures and ASC 842 preferred.
• Excellent communication, organization, and stakeholder management skills.

Location

This position may be based anywhere in the United States and can be fully remote or office-based within an existing Northstar location. Travel as necessary (approximately 3-4 trips per Quarter) to client locations around the country to support equipment installations or to visit vendor offices Valid Driver’s License required.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

DEIB Statement & Commitment

At Northstar Recycling, our company’s intention behind Diversity, Equity, Inclusion, and Belonging (DEIB) is to create a more inclusive and equitable culture, business practices and methods of operation. As an organization, we are continuing the work that allows for unlearning, accountability, and acceptance. We are incorporating DEIB thinking in all our interactions including hiring, promotion, and retention efforts.

To hold ourselves accountable, Northstar utilizes a DEIB scorecard to measure the following performance metrics: Employee Education and Participation; Leadership Support and Investment; Data Practices; and Retention, Hiring and Promotion. Each metric is evaluated on a quarterly basis and Northstar’s progress is reviewed annually with our leadership team to drive accountability organizationally.

Northstar takes many actions to promote DEIB practices, especially as they relate to recruitment, retention, and promotion. We support our employees through educational resources and training, professional development opportunities, and formal Mentorship programs. We also offer several Affinity Groups and our DEIB Employee Resource Group (ERG). 

Employee Benefits

Northstar offers a comprehensive benefits package, and provides a generous employe contribution to our health, dental, and vision insurance premiums. We offer a 401(k)-retirement plan and match 100% of your first 4% of pay contribution to the plan; this matching contribution is 100% immediately vested. We also provide company sponsored short-term, long-term, and life coverage, as well as a multitude of supplemental and voluntary benefit programs.

Northstar promotes a healthy work-life balance. In that spirit, we offer a competitive PTO package that includes vacation time, sick time, 7 observed federal holidays, 3 floating holidays, and additional time off each year for volunteer efforts.

Northstar is a remote-first organization! We offer a fully remote working environment with virtual culture and teambuilding events to create and maintain a sense of belonging, connection, and inclusivity between our team members. We also take great pride in our coaching culture! Northstar fosters professional development for employees within their roles and works to create opportunities for promotion to cultivate meaningful growth for Northstar employees.

EEOC Statement

Northstar Recycling adheres to all applicable federal, state, and local laws regarding equal employment opportunity that make it illegal to discriminate against a job applicant or an employee because of the person's race, color, religion, sex, pregnancy or pregnancy-related condition, sexual orientation, gender identity or expression, national origin, age (40 or older), handicap or disability, genetic information, or military status. It is also illegal to discriminate against a person because the person complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit.

Northstar Recycling is committed to fully complying with the Americans with Disabilities Act (ADA), which ensures equal opportunity for qualified persons with disabilities. Reasonable accommodation is available to all disabled employees, where their disability affects the performance of job functions. All employment decisions are based on the merits of the situation in accordance with defined criteria, and not on the disability of the individual. The Company will follow any state or local law that provides individuals with disabilities greater protection than the federal ADA law.