POSITION SUMMARY

The Accounting Specialist supports the company’s daily accounting operations, including accounts payable processing, general ledger maintenance, and financial reporting assistance. This role ensures financial transactions are processed accurately and in a timely manner while supporting month-end close, financial reporting, and internal controls. The Accounting Specialist collaborates with internal departments to ensure efficient financial operations across multiple entities.

KEY JOB RESPONSIBILITIES*

Accounts Payable & Vendor Management

• Manage daily Accounts Payable activities including invoice entry, payment requests, and vendor communications.
• Monitor shared AP inboxes and respond to vendor and employee inquiries promptly and professionally.
• Reconcile vendor statements, investigate discrepancies, and ensure timely invoice processing.
• Ensure accurate and timely vendor payments while maintaining strong internal controls.

Financial Reporting & Accounting Support

• Assist in the preparation of monthly financial statements and reports for multiple entities, including consolidations.
• Support the maintenance of accurate financial records related to operating expenses, asset management, and joint ventures.
• Assist with general ledger account reconciliations and financial documentation.

Budgeting, Analysis & Financial Operations

• Participate in the budgeting process and assist with variance analysis comparing actual results to budget.
• Prepare reports and schedules to support cash management, tax filing, and audit processes.
• Collaborate with AR, AP, data, and operations teams to ensure project tracking and accounting consistency.

Audit & Compliance Support

• Support internal and external audits by gathering documentation and preparing financial reports.
• Assist with fixed asset tracking and ensure accurate accounting records are maintained.
• Conduct research and assist in resolving financial discrepancies in accordance with established accounting procedures.

Additional Responsibilities

Participate in ad hoc projects and assist with other accounting duties as assigned.

The Key Job Responsibilities described are not a comprehensive list – additional tasks may be assigned to the team member and the scope of the job may change as necessitated by business demands.

REQUIRED KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLS, AND ABILITIES

• 3–5 years of relevant accounting experience, preferably in accounts payable or general accounting.
• Strong understanding of accounting principles and financial reporting.
• Experience working with multiple legal entities or within a multi-company structure is a plus.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with accounting or ERP systems preferred.
• Strong organizational, time management, and data entry skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work both independently and collaboratively.

Preferred Education

• Bachelor’s degree in Accounting, Finance, or a related field preferred.

WORK ENVIRONMENT / JOB CONDITIONS

• Primarily office or remote work environment.
• Occasional collaboration with cross-functional departments may be required.
• Standard business hours with additional time during month-end or audit periods as needed.