Job Summary: The Project Administrator will provide departmental support for team member services including billing, vendor management, delivery coordination, billing coordination.

Job Duties:

• Provide timely, accurate and quality customer service and      information for all inquiries via phone and email
• Receive and process requests directly from customers and Chief      Estimator (via phone, email, fax, website ordering) for price quotations,      product availability, and orders in a timely manner- specifically, key      regional/national customer accounts
• Responsible for maintaining existing customer and vendor      relationships through communication
• Communicate consistently with General Manager, Project Manager and      Chief Estimator
• Keep supervisors apprised of customer issues as warranted
• Maintain proficiency in NEFCO product catalogs, Adobe, Microsoft      Office Suite and billing software 
• Maintain product and industry proficiency via training on various      vendor product platforms and Evergreen Marketing Group, as needed
• Attend monthly meetings
• Maintain AIA Billing Excel spreadsheet(s)
• Maintain the NES bid/buy calendar
• Assist in creating and distributing proposals to customers
• Create transmittals and submittals for contractors
• File and help create an e-file system for all projects
• Keep and tract logs of PE assignments
• Keep logs of all PE stamps by state and expiration dates
• Help create a fluid workflow for the department
• Manage documentation for AIA Billing Requirements 
• Request and organize contract requirement supply bond and      certificates 
• Request and review AIS spec books and mill certifications and      distribute key material internally

Qualifications:

• Demonstrate strong ability to work in fast pace, high pressure      environment
• Excellent computer skills and capability to adeptly operate NEFCO’s      Enterprise Resource Planning, Adobe, E-Term, Textura Billings, as well as      the Microsoft Office Suite
• Excellent verbal and written communication skills
• Strong customer service skills
• Maintains excellent regular attendance, punctuality at work to      ensure a high-quality and timely response for customers.
• Must perform work accurately and with a sense of urgency and      integrity while paying strict attention to detail.

Preferred Qualifications:

• Degree is preferred (although industry experience may be considered      in lieu of degree)
• 3-5 years of work experience (preferably in construction supply      sales)

Essential Functions:

• Keyboarding
• Converse verbally on phone and in person