About PlayCV

PlayCV is a nonprofit organization dedicated to enriching the lives of Castro Valley students by providing high-quality afterschool programs rooted in joyful play, hands-on learning, and whole-child development.

We partner with elementary and middle schools within the Castro Valley Unified School District to deliver meaningful enrichment experiences that include arts, science, music, STEM, recreation, social-emotional learning, and academic support.

Our programs support students in building confidence, exploring creativity, strengthening social skills, and forming meaningful relationships. We strive to create safe, inclusive spaces where students feel welcomed, valued, and connected.

Our work is guided by PlayCV’s Community Agreements, which shape how we show up for students, families, school partners, and one another.

About the Program

The Full PLAY (TFP) is PlayCV’s afterschool program, operating from the last bell of the school day until 6:00 p.m. Each day begins with students checking in and receiving a nutritious snack. Students then rotate through enrichment classes, homework support, outdoor games, STEAM activities, and social engagement opportunities.

Position Summary

The Office Assistant will work under the direction of the Program Manager to assist in preparing and organizing materials that support PlayCV’s curriculum for students and staff across all sites. In a structured and task-oriented environment, the Office Assistant follows established guidance to assemble supplies, organize curriculum resources, and ensure materials are prepared accurately and efficiently. This role is ideal for someone who enjoys detail-oriented, behind-the-scenes work that directly supports student experience by helping site teams deliver engaging and well-prepared activities.

This position plays a key role in supporting site operations by ensuring materials are organized, stocked, and ready for distribution based on Program Manager needs. The role is primarily office-based, with occasional travel to program sites to deliver materials and support operational needs. The Office Assistant supports PlayCV’s mission by promoting consistency, organization, and operational readiness across all programs, ensuring site teams are equipped with PlayCV’s curriculum and materials needed to deliver engaging, high-quality experiences for students.

Essential Job Functions

Program & Student Experience

• Prepare and organize PlayCV curriculum materials to support engaging programming at school sites
• Ensure accuracy and completeness of materials so site staff can effectively implement activities as directed by Program Manager
• Support consistency of student experience across sites by maintaining organized and standardized curriculum resources

Safety & Supervision

• Follow all organizational safety protocols when handling, packing, and transporting materials
• Ensure materials and supplies are safe, age-appropriate, and in good condition prior to distribution
• Maintain a safe and organized workspace to prevent hazards

Teamwork & Collaboration

• Work under the direction of the Program Manager to complete assigned tasks accurately and efficiently
• Communicate clearly with team members regarding material needs, timelines, and priorities
• Support a collaborative team environment by being responsive, flexible, and solution-oriented

Operations & Administrative Responsibilities

• Assemble, pack, and stage curriculum materials for delivery to program sites
• Organize, label, and maintain inventory of curriculum supplies and storage areas
• Complete occasional deliveries to school sites in a timely and professional manner
• Maintain cleanliness and organization of office and storage spaces
• Perform additional administrative and operational tasks as assigned by the Program Manager

Community Agreements

All PlayCV team members are expected to model and uphold our Community Agreements:

• Keep our students at the center of our decisions and actions
• Be open to feedback and operate with a growth mindset
• Be kind and respectful
• Own our attitude
• Support each other and hold each other accountable
• Respect everyone’s privacy

These agreements guide daily interactions, decision-making, and overall site culture.

Qualifications & Experience

• High school diploma or equivalent required
• Previous experience in an administrative, office support, warehouse, or operations role preferred
• Strong organizational skills and attention to detail
• Ability to follow direction, prioritize tasks, and complete assignments efficiently
• Ability to work independently on routine tasks with guidance from the Program Manager
• Strong time management skills and ability to multitask in a fast-paced environment
• Basic computer skills (e.g., Google Workspace, Microsoft Office)
• Ability to lift, carry, and move materials (up to 25–30 lbs)
• Valid driver’s license, reliable transportation, and clean driving record required
• Comfortable with occasional travel to school sites for deliveries
• Reliable, punctual, and able to maintain consistent attendance (including required Fridays)

Candidate Profile

This role is a great fit for someone who is organized, dependable, and takes pride in behind-the-scenes work that supports a larger team. The ideal candidate is detail-oriented, able to follow directions closely, and finds satisfaction in completing tasks accurately and efficiently. They are proactive in staying organized, responsive to team needs, and comfortable working in a structured, task-driven environment.

Someone who thrives in this role values teamwork and understands how their work directly impacts student experience, even without being on-site every day. They are flexible, willing to jump in where needed, and maintain a positive, solution-oriented attitude. A strong sense of accountability, consistency, and reliability is essential, along with a willingness to support PlayCV’s mission by ensuring staff are set up for success.

Physical Requirements

• Ability to stand, walk, and move continuously throughout program hours (including outdoor play and transitions between locations)
• Ability to actively engage with students through physical activities such as games, sports, playground supervision, and movement-based enrichment
• Ability to bend, kneel, crouch, sit on the floor, and get up from the floor frequently
• Ability to lift, carry, push, and/or pull program supplies, equipment, or materials weighing up to approximately 5–30 pounds
• Ability to visually supervise large groups of children and respond quickly to dynamic situations
• Ability to hear and respond to student needs, verbal cues, and emergency signals in indoor and outdoor environments
• Ability to work outdoors in varying weather conditions

Conditions of Employment

• Ability to obtain and maintain DOJ/FBI Live Scan clearance
• Proof of negative TB test within required timeframe
• Ability to attend required PlayCV trainings and meetings
• Ability to work assigned schedule and program calendar

Equal Employment Opportunity Statement

PlayCV is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Employment decisions are based on merit, qualifications, and organizational needs.

This job description is not intended to be all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.