Kennedy Lenart IP LLP is seeking a highly capable Executive Assistant to support a small group of firm partners and senior leaders (primarily three individuals) in a fast-moving, technology-driven patent practice.

This is not a traditional administrative role. It is a hands-on position designed to create leverage across the firm.

You will work closely with leadership to handle a range of responsibilities, including administrative support, client communications, light accounting, and day-to-day operational tasks. The goal is simple: free up senior team members to focus on high-value work.

This role is a strong fit for someone who is organized, resourceful, and comfortable following direction, asking questions when needed, and staying organized across tasks. Many of the tasks are straightforward, but the value comes from consistency, attention to detail, and follow-through.

You do not need to check every box to be a strong candidate. If you are reliable, detail-oriented, and eager to learn, we want to hear from you.

This position is expected to start as part-time, with the potential to increase hours over time based on firm needs. The role is fully remote; however, candidates located in the Central Texas area will be expected to handle certain in-person responsibilities, including regularly checking and scanning mail and providing direct executive support.

What You’ll Do

• Provide direct support to firm partners and senior leadership
• Draft and format emails, including client communications and scheduling outreach
• Coordinate meetings, including invention disclosure calls and client discussions
• Assist with preparation of patent figures, flowcharts, and basic visual materials
• Perform light accounting tasks (invoicing support, tracking, and administrative finance tasks)
• Perform basic work record review to ensure completeness and accuracy of administrative and billing information
• Assist with tracking foreign counsel fees and preparing summaries of items ready for payment
• Help manage inboxes, calendars, and general administrative workflows
• Handle general operational tasks (document organization, file management, process support)
• Assist with basic quality checks and first-pass reviews of documents
• Follow established processes and help keep workflows organized and running smoothly
• For Central Texas-based candidates: handle in-person responsibilities, including regularly checking and scanning mail and providing direct executive support (errands, logistics, and coordination)

What We’re Looking For

Minimum Qualifications

• Strong general computer proficiency (documents, spreadsheets, email, basic tools)
• Highly organized with strong attention to detail
• Reliable, responsive, and able to follow through on tasks without close supervision

Preferred Experience (Not Required)

• Experience in an administrative or executive assistant role
• Familiarity with patent drafting, patent figures, or technical documentation
• Experience with tools such as Microsoft Visio, PowerPoint, or similar diagramming tools
• Basic familiarity with invoicing, billing, or accounting support tasks
• Graphic design or visual formatting experience

Core Traits

• Problem solver with a “figure it out” mindset
• Curious and willing to learn new tools and processes
• Comfortable handling a variety of tasks, from simple to more complex
• Able to prioritize and manage multiple responsibilities
• Takes ownership of work and follows through consistently

Why This Role Is a Good Fit

We are building a modern, technology-forward firm and need someone who can operate with consistency and attention to detail.

This role is a fit if you:

• Enjoy structured, task-oriented work
• Take pride in being reliable and following through
• Prefer a steady role supporting a small team
• Want a flexible, remote position with clearly defined responsibilities

This is a support-focused role that is essential to how the firm operates day to day.

Compensation & Structure

• Hourly position (targeting approximately $15–$20/hour, depending on experience)
• Part-time with consistent hours, with the potential to increase over time
• Flexible, fully remote work environment
• Scope and hours may expand for candidates able to support in-person executive needs in Central Texas

Kennedy Lenart IP LLP is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other legally protected characteristics.