(Regular, Full-time, Non-Exempt Position)     

Annual Salary Range: $43,000.00 - $58,000.00, Depending on Qualifications

How to apply:  Using the “apply” button on this page, please complete the required online application, upload a resume and a list of three professional references with full contact information. For general questions about the position, contact Unique Hiram at (785) 587-2447 or  hr@cityofmhk.com 

Summary/Objective

Responsible for all phases of payroll processing.

Essential Functions

• Compile, calculate, and process accurate payroll for approximately 425 or more full- and part-time City employees and up to 500 seasonal employees.
• Conduct pre-payroll and post-payroll audits to ensure accuracy and compliance.
• Verify entry of all hours worked, overtime hours, leave and benefit hours in accordance with City policies and other regulatory laws.
• Interfaces with supervisors and managers to assure compliance with Payroll policies and procedures related to work assignments.
• Calculate pay adjustments and payoffs in accordance with established City policy and procedures and other regulatory laws.
• Manage Workers’ Compensation payroll entry and verify with Benefits Specialist.
• Prepare, verify, and file all necessary documentation with the applicable agencies in a timely manner to ensure compliance with all federal and state regulations and avoid penalties/late charges.
• Manage garnishment process in accordance with established City policy and procedures and other regulatory laws.
• Research any payroll issues and effect problem resolution where necessary.
• Prepare payroll remittances, submit to Finance, and reconcile payroll accounts.
• Administer and suggest updates to internal controls for payroll.
• Develops and runs Human Capital Management System (HCM) reports. Maintains payroll records as well as prepares monthly and annual reports.

Other Duties

• Provides back-up technical support to the HR and Finance Teams and others as assigned.
• Coordinate people budgets with Budget Officer.
• Coordinate the dissemination of employee time and labor records for all departments.
• Prepare periodic and yearly governmental surveys as required.
• Verifies and documents procedures.
• Display creativity by developing new and streamlined methods of accomplishing assigned tasks.

Required Education and Experience

• Associate of Arts degree in accounting, business administration, or related program.
• Five (5) years of experience with payroll.
• An equivalent combination of education and experience may be considered as meeting the minimum qualifications.

Preferred Education and Experience

• Bachelor's Degree in accounting, business administration or a related field.
• Two (2) years of experience with payroll.
• Experience with a comprehensive HCM is preferred.
• American Payroll Association Certification either Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
• An equivalent combination of education and experience may be considered as meeting the minimum qualifications.