Job Description

Administrative Assistant I

Department: Administration           Job Status: Full-time

FLSA Status: Non-Exempt             Reports To: Executive Assistant

Work Schedule: Monday-Friday 8:00 am – 4:30 pm

OSHA Risk Category: 3-Low RisK

Amount of Travel Required: None

Positions Supervised: None

POSITION SUMMARY

The Administrative Assistant I supports the mission, goals and strategic plan of Nevada Donor 

Network, Inc. (NDN) through support of the front desk/reception area and the administration team.

ESSENTIAL FUNCTIONS

Essential Functions Statement(s):

•  Provide coverage of answering the telephones during daily scheduled times, with ability to 

answer a multi-line telephone system, transfer calls to correct person/department.

•  Greet visitors in a friendly manner and direct them appropriately given their reason for 

visiting. Sign out/in campus badges when appropriate.

•  Participate in the travel needs of NDN staff through the reservations@nvdonor.org email 

group.

•  Assist with clerical duties as directed by NDN’s executive assistants.

•  Responsible for the office opening and closing procedures.

•  Sort and distribute the daily mail to the appropriate staff mailbox and scan mail per department 

preferences. Update mailboxes in mailroom as may be needed.

•  When deliveries arrive at the front desk, contact the appropriate staff member.

•  Manage and coordinate on-site car wash schedule.

•  Provide Holiday Door signs to Inventory per NDN Holiday Schedule.

•  Contact Facilities or Inventory for any needs in 2055 such as paper towels, tissues, hand 

sanitizer, bath tissue, report broken items for repair.

•  Assist in Conference Room scheduling and shared calendar in Microsoft Outlook.

•  Order refreshments for all NDN break areas and scheduled meetings, including, but not limited 

to, staff meetings and board meetings.

•  Support PC+D in routing staff birthday cards for SLT signature and mailing out each 

month.

•  Support PC+D on confirming massage appointments and filling as may be needed.

•  Type, initiate and mail routine correspondence as requested.

•  Clean and stock kitchen area in main NDN office.

•  Clean the conference rooms in the main NDN office.

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•  Maintain the copy room in the main office, ensuring the room stays organized and free of 

clutter. Keep copy room stocked with all necessary supplies and place an order for supplies when 

necessary.

•  Maintain an up-to-date reception manual for temporary coverage.

•  Ability to follow Standard Operating Procedures as set by the company, regulatory 

agencies.

•  Maintain high quality of attention to detail.

•  Maintain a high level of professionalism in appearance and interactions with staff and guests of 

NDN.

•  Act in a fair and just manner.

•  Maintain clear and concise notes.

•  Utilize work time to effectively manage daily duties.

•  Other duties as assigned.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty 

satisfactorily. Reasonable accommodations may be made to enable qualified individuals with

disabilities to perform the essential functions.

POSITION QUALIFICATIONS

Competency Statement(s) – Position Specific

• Accuracy - Ability to perform work accurately and thoroughly.

• Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.

• Conflict Resolution - Ability to deal with others in an antagonistic situation.

• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

• Detail Oriented - Ability to pay attention to the minute details of a project or task.

• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

• Organized - Possessing the trait of being organized or following a systematic method of performing a task.

• Responsible - Ability to be held accountable or answerable for one’s conduct.

• Self Confident - The trait of being comfortable in making decisions for oneself.

• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Competency Statement(s) - Company Specific

• Understand and commit to the following:

o Organizational Core Purpose: To save and heal lives.

o Core Values: Relentless, Joyful, Selfless.

o Strategic Anchors: Mutually beneficial partnerships, diverse revenue streams and get to yes: every donor every time

• Team Builder - Ability to convince a group of people to work toward a goal.

• Communication, Oral - Ability to communicate effectively with others using the spoken word.

• Communication, Written - Ability to communicate in writing clearly and concisely.

• Accountability - Ability to accept responsibility and account for his/her actions.

• Judgment - The ability to formulate a sound decision using the available information.

• Adaptability - Ability to adapt to change in the workplace.

• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

• Compliance – Ability of the individual to be in accordance with established guidelines, policy, standards or legislation.

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED) required; 2 year degree preferred

Experience: Two years of administrative support experience required

Computer Skills: Intermediate skills MS Office programs, specifically Excel, Word, Power Point, and 

Outlook

Certificates & Licenses: None

Other Requirements: None