Legal Operations Specialist (Remote)  

Company Profile  

Over the next ten years, there will be at least 4.6 million hospitalizations from the misuse of prescription drugs in people 65 or older, resulting in $528 billion in annual avoidable costs. RxAnte is on a mission to improve people’s health by helping them get more from medicines. A rapidly growing, tech-enabled healthcare services company with over 30 million lives under management, RxAnte has become a leading provider of value-based pharmacy care management solutions for health plans. 

RxAnte launched Mosaic Pharmacy Service in 2019, a wholly owned subsidiary designed to offer pharmacy and chronic care management services for our clients’ most medically complex and vulnerable members. Using data, advanced analytics, specialized software and pharmacy automation, Mosaic is transforming the pharmacy experience for medically complex seniors while also helping payers achieve their quality improvement and cost savings objectives. 

Job Overview 

The Legal Operations Specialist will assist the legal department with legal, corporate, compliance and transactional matters and will also handle other related projects as directed by the Corporate Attorney – Compliance and Contracts. The role will be responsible for a diverse range of tasks ranging from implementing the company’s first contract management system to legal entity management, corporate filings, contract review; intellectual property portfolio management, insurance program management and compliance program support. This is a remote, full-time position.
 

Essential Duties and Responsibilities: 

• Act as lead in working to implement a new contract management system.  
• Assist in-house legal counsel by drafting, reviewing, and managing legal contracts, correspondence, and other documents (typically from templates or samples).   
• Manage contract template process, including systematic reviews of templates. 
• Manage the contract review, approval, and signatory process. 
• Prepare, submit, and maintain the company’s corporate filings, business registrations and licenses in compliance with federal and state laws. 
• Assist with maintaining intellectual property (IP) filings and management of the IP portfolio. 
• Manage the company’s insurance program, including renewal process, obtaining certificates of insurance and interfacing with insurers, brokers, and other stakeholders. 
• Meet with legal counsel, clients, and other stakeholders to discuss assigned projects. 
• Perform legal and factual research; perform records research.  
• Organize, manage and maintain legal department files in compliance with record retention and destruction requirements, policies and procedures. 
• Assist with ethics and compliance programs. 
• Help track contracting, compliance, and legal metrics. 
• Build cross-functional relationships, partner closely with stakeholders, and keep multiple teams and projects on track in parallel.
• Assist with other legal and corporate projects as necessary. 

Required Skills/Experience: 

• 5+ years of legal operations and/or corporate paralegal experience (either in a law firm and/or in house). 
• Experience with a document management system. 
• Contract review and drafting experience from our own templates and third party paper - in particular familiarity with reviewing and negotiating NDAs and day-to-day vendor contracts. 
• 4+ years’ experience with corporate entity tracking and entity doing business licensing and management activities. 
• A bachelor’s degree is required. 
• Works independently with a proactive, accountable, and solutions-oriented mindset, demonstrating agility in ambiguous or fast-changing situations. 
• Highly organized and detail-focused, able to manage multiple priorities, pivot quickly, and drive efficient, effective outcomes.
• Experience driving projects from conception to completion.
• Experience/fluency in Microsoft Office/365, Microsoft (Word, Excel) and Adobe Acrobat.
   

Preferred Qualifications 

• Startup and/or in-house legal experience in a fast-paced environment. 
• Experience working in the Healthcare sector - knowledge of privacy requirements relating to regulated healthcare businesses/HIPAA. 
• Paralegal certificate (or state equivalent).