Proposal Manager: 

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We’d love for you to join our team!

Job Summary: 

As the Proposal Manager, you’ll work with the proposal team, as well as capture leads, senior leadership, operations teams, and technical personnel to organize, track, develop and deliver compliant, winning proposals in response to customers. The Proposal Manager is responsible for leading the end-to-end development of compliant, compelling, and competitive proposals in support of federal, state, and local government opportunities. This role manages the full proposal lifecycle—from pre-RFP planning and strategy development through submission and post-submittal activities—partnering closely with capture managers, technical leads, pricing, and executive leadership. The Proposal Manager ensures adherence to solicitation requirements, oversees proposal schedules and deliverables, facilitates color team reviews, and drives the integration of win themes, discriminators, and clear value propositions throughout all volumes. Success in this role requires strong project management, exceptional writing and editing skills, and the ability to synthesize complex technical information into persuasive, customer-focused narratives in a fast-paced, deadline-driven environment. 

Responsibilities

•  Collaboration: Work with a wide range of personnel, to include Portfolio Vice Presidents, technical and business subject matter experts, content developers, capture managers, sales leads, pricing, contracts and subcontracts, as well as Senior Leadership.
• Creating Microsoft Word/PowerPoint or PDF Response Templates: Reading, reviewing, and analyzing request for proposal (RFP) and request for information (RFI) documents to create template for response.
• Creating Pre-Proposal Artifacts: Examples include (but not limited to) developing proposal schedules, proposal outlines, compliance checklists, and assisting with creation of color team review (leadership approval review) materials.
• Maintaining Proposal Artifacts: Adjust proposal schedule as needed (amendments, progress, Senior Leadership reviews, etc.), working with compliance auditor to update compliance matrix, and capturing/documenting official response approvals.
• Tracking Action Items: Attending meetings, capturing meeting minutes/action items, and monitoring progress of action items
• Desktop Publishing and Editing: Proofreading and formatting technical and non-technical documents, Compliance Auditing: Ensuring responses are in compliance with all RFP/RFI requirements (i.e., structure, formatting, and content) – updating compliance matrix as required based on solicitation amendments.
• Configuration Control: Managing permissions and access to response documents, ensuring version control of documents maintained, and resolving issues (if arise)
• Production: Finalizing and producing response documents to include printing, copying, binding, shipping, or electronic uploads or preparation of digital media as required by client solicitation.
• Identifying Content: Work with Program Manager, Sales Leads, and Capture/Proposal Managers to review solicitations to identify, capture, and write content for response to include past performance and key personnel.
• Maintaining the Proposal Repository, Artifact Repository, and Quals Repository: Serving as site administrator (Microsoft Teams/SharePoint) to manage and organize content/structure. Helping teams with creating artifacts and boiler plate language for repositories. 

Education and Experience: 

• Bachelor’s degree and a minimum of five (5) years of relevant experience in proposal management, preferably within a government contracting or consulting environment.
• Proven track record of supporting or leading winning proposals (prime or major subcontractor)
• Experience managing proposals of varying size and complexity, including quick-turn and large, strategic bids
• Experience working in a deadline-driven, fast-paced environment with competing priorities

Required Skills: 

• Demonstrated experience managing the full proposal lifecycle for federal, state, or local government solicitations
• Strong knowledge of government procurement processes (FAR/DFARS familiarity preferred)
• Proven project management skills with the ability to manage multiple, concurrent proposals under tight deadlines
• Excellent writing, editing, and proofreading skills with a focus on clarity, compliance, and persuasiveness
• Ability to lead cross-functional teams, including capture, technical SMEs, pricing, and graphics
• Experience developing and managing proposal schedules, outlines, and compliance matrices
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and collaboration tools (e.g., SharePoint)
• Strong attention to detail and organizational skills
• Effective communication and stakeholder management skills
• Experience and proficiency with MS Office Suite, Adobe Professional, and SharePoint/Microsoft Teams desired.
• Experience leading or supporting color team reviews (Pink, Red, Gold)

Desired Skills:

• Experience supporting proposals for agencies such as DHS, DoD, or civilian federal agencies
• Familiarity with proposal tools and platforms (e.g., GovWin, Salesforce)
• APMP certification (Foundation or Practitioner)
• Understanding of pricing strategies and cost volume development
• Experience with content libraries, knowledge management, and proposal reuse strategies
• Ability to contribute to capture planning and win strategy development
• Graphic coordination or experience working with proposal design teams

More About B&A:

Notable Clients
B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A’s 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 Form to confirm work authorization.