Under the supervision of the Accounting Manager, the Accounting Specialist is responsible for organizing and maintaining all accounts payable activities. Opportunity to learn and grow into more formal accounting role over time.

Accounts Payable & Accounting Responsibilities

• Obtain and organize invoices and all supporting documentation from variance sources (e-mail, mail, inter-office)
• Allocate and code invoices to proper general ledger accounts and cost centers in accordance with accounting procedures and the annual budget.
• Monitor discount opportunities and resolve invoices or payment discrepancies, as applicable.
• Input invoices into accounts payable software and route electronically to approving managers for timely approval and payment.
• Communicate effectively with management team regarding billing issues, budget variances, or other issues identified during accounts payable cycle.
• Issue checks and electronic (ACH) payments, ensuring accurate and timely delivery.
• Work in compliance with all Federal and State Regulations, and internal banking procedures. 
• Research stale dated outstanding checks, contacting approving manager or vendor when necessary. Process voids/stop payments, reissue checks as needed. 
• Maintain accurate vendor records in accordance with vendor management policy, including vendor names, addresses, 1099 status and payment records.
• Verify, prepare, print, and distribute 1099’s according to IRS guidelines.
• Calculate sales tax on applicable invoices. Prepare and submit the quarterly and annual sales tax return.
• Identify and process prepaid expenses in accounting system. 
• Process and/or review daily general ledger journal entries.
• Participate in daily and monthly reconciliation process for various general ledger accounts.  
• Prepare routine and ad hoc research and analytic reports utilizing general ledger software and Microsoft Excel.
• Suggest policy and process improvements.
• Adhere to the Bank’s privacy and data security policies including but not limited to safeguarding of sensitive information and complying with relevant regulations to protect non-public information.
• Opportunity to learn continued accounting tasks and grow into a more formalized accounting role over time.
• Occasional purchasing tasks such as processing supply requests with various vendors.

• Associates degree in accounting, finance or related field or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position. 
• Minimum of one year of accounts payable experience is preferred.
• General knowledge of Microsoft Excel; proficiency in Microsoft Excel preferred.
• Working knowledge of Adobe.

Preferred Qualifications:

• Prior experience in banking or other financial service industry preferred, but not required.
• Working knowledge of Banking and General Ledger software is preferred.