Job Title: Events Coordinator

Employment Status: Full Time

Location: Remote in California (Sacramento Area Preferred) Travel up to 25%

Salary Range: $23.00/hour - $26.00/hour (non-exempt)

Wintersteen Casarez Law Corporation is looking for exceptional people to join our team and help grow our practice. Our firm is committed to providing a supportive work environment, where collaboration is encouraged, and success is recognized and rewarded. We offer a friendly and supportive work environment. If you are looking for a change and a firm that cares, then we encourage you to apply. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents.

Position Summary

The Marketing and Events team is responsible for orchestrating signature events while also managing our brand, merchandise and marketing materials. Our focus is to enhance relationships not just within the company but in the Worker’s Comp industry. From seamless travel arrangements and association engagements to sponsorships and industry leadership opportunities, we ensure every detail supports our firm's excellence. With creativity, precision and a people-first approach, our team delivers exceptional experiences that strengthen our brand and build lasting connections.

We are seeking an enthusiastic and organized Entry-Level Event Coordinator to support our team in planning and executing various events. The ideal candidate will be detail-oriented, able to manage multiple projects under tight deadlines and committed to delivering exceptional attendee experiences. Responsibilities include assisting with event logistics, coordinating vendors and timelines as well as capturing photos and videos to create social media content. This role requires strong communication skills, creativity and the ability to thrive in a fast-paced environment.

Key Responsibilities

Event Strategy, Planning & Execution:

• Assist with event agendas, speakers and activity coordination
• Act as secondary point of contact during events ensuring a seamless event experience
• Assist with day-of event set up and breakdown
• Troubleshoot issues in real time and maintain a high standard of professionalism

Logistics & Operations:

• Manage venues, vendors, catering, A/V, transportation and event materials
• Maintain timelines, production schedules and operational documentation
• Coordinate exhibitor opportunities: registration, attendees, supplies
• Source, vet and propose vendors, venues and service providers

Administrative:

• Record and distribute bi-weekly meeting minutes for department use
• Assist in maintaining event calendars, documentation and internal systems
• Register employees for conferences and continuing education courses
• Assist with in person company based continuing education offerings 
• Research, book and calendar various reservation requests (i.e. travel, lodging, meals, deliveries)
• Create, order and assemble company printables (i.e. Rating binders, attorney training manuals, money charts, marketing materials, business cards)
• Research, order and maintain company marketing materials & inventory

Social Media & Engagement

• Develop and implement social media strategies to enhance brand visibility and engagement
• Monitor and analyze social media performance using analytics tools to optimize strategies
• Create compelling content for various platforms, including but not limited to Facebook, Twitter, LinkedIn and Instagram
• Manage platform calendars, schedule posts and ensure consistent and relevant content delivery
• Create and distribute monthly company newsletter
• Support event promotion and attendee communications
• Create branded materials, collateral and event-related content
• Design and purchase annual holiday cards and mailing supplies
• Coordinate new attorney headshots and employee “first day boards” 
• Research and propose industry and regional award opportunities

Preferred Skills and Qualifications:

• 1+ years of experience in event planning, marketing or related field
• Strong organizational skills and attention to detail 
• Ability to multitask efficiently
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and event/project management tools
• Experience with Canva and other social media editing apps
• Ability to travel as needed to support on-site event execution, including occasional weekends. Travel may include local driving and occasional air travel. Must maintain reliable transportation to meet position requirements.
• Ability to lift 25+ pounds and stand for long periods of time

Benefits & Pay

• Competitive Salary
• Vacation/Personal Time Off
• Work Remotely with some travel
• Medical, Dental, Vision Insurance, Short/Long Term Disability, Life Insurance, Accident Insurance, Pet Insurance, FSA
• Firm-Sponsored Life Insurance  
• Paid Holidays 
• Paid Parental Leave 
• 401(k) + Employer Matching after 6 months 
• Continuous Training/Learning 
• End of the Year Party
• Employee Referral Program 
• Cell Phone Reimbursement 
• Internet Reimbursement if working remotely

About Us

WC Law Corporation is owned, operated and controlled by women. They are committed to providing their employees fair compensation, equal promotions, full inclusion and better career development opportunities. They promote equal opportunity for all by building a welcoming workplace that celebrates diversity among attorneys and staff. WC Law Corp believes in the principle that they will attract the finest individuals to serve their clients only if we actively seek talent from the entire spectrum of the community. The firm emphasizes a culture of inclusion regardless of gender, race, ethnic background, sexual orientation, religion, age, or disability status. They take great pride in their commitment to fostering the leadership of men and women in our firm and support their hiring, retention, and promotion at all levels.

Work Environment

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines 

Physical: Computer keyboarding, travel as required 

Auditory/Visual: Hearing, vision and speaking 

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time. 

If you possess the above experience and attributes, we would love to hear from you! Please submit your resume and cover letter to careers@wclawcorp.com. No calls or faxes, please. 

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment. 

Wintersteen Casarez Law Corporation provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.