Position Summary: 

The Senior Staff Accountant is a key member of the Finance team, reporting to the Chief Operating Officer and responsible for managing the full accounts payable cycle, leading the implementation and go-live of Corpay as the Veracross-integrated AP automation solution, and designing and deploying a school-wide procurement and purchasing process. This position sits at the intersection of day-to-day financial operations and strategic systems improvement, requiring a highly organized professional with strong analytical skills and a collaborative approach to change management.

Responsibilities:

Primary: 

Accounts Payable Operations

• Manage the end-to-end accounts payable process, including invoice receipt, coding, approval routing, and timely payment disbursement.

• Maintain accurate vendor records, W-9 documentation, and year-end 1099 reporting.

• Reconcile AP sub-ledger to the general ledger on a monthly basis and support month-end and year-end close activities.

• Respond to vendor inquiries, resolve invoice discrepancies, and build strong vendor relationships.

• Monitor AP aging reports and ensure invoices are paid within agreed terms while optimizing cash flow.

• Ensure compliance with internal controls, school policies, and applicable regulations governing disbursements.

Corpay Implementation & Veracross Integration

• Serve as the primary internal project lead for the implementation and go-live of Corpay, the selected AP automation solution integrated with Veracross.

• Partner with Corpay implementation specialists, the Veracross administrator, and the COO to manage the project plan, milestones, and go-live timeline.

• Configure and validate the Corpay-Veracross integration to support automated AP workflows including:

? Electronic invoice capture and automated GL coding

? Approval routing aligned to the school’s authorization policies

? Digital payment execution (ACH, virtual card, check) and remittance delivery to vendors

• Lead internal user acceptance testing (UAT), identify and resolve integration issues, and coordinate a smooth go-live transition.

• Develop training materials and deliver hands-on training to business office staff and departmental approvers.

• Serve as the school’s ongoing Corpay system administrator post-implementation, managing user access, vendor enrollment, troubleshooting, and continuous process improvement.

• Monitor payment performance metrics and serve as the primary liaison with Corpay support and account management.

Procurement & Purchasing Process Design

• Design, develop, and implement a formal school-wide procurement policy and purchasing workflow from the ground up, including:

? Purchase requisition and approval hierarchy by department and dollar threshold

? Purchase order (PO) creation, issuance, and three-way matching (PO / receipt / invoice)

? Preferred and approved vendor management

? Competitive bid and quote requirements for capital and non-capital purchases

• Collaborate with department heads and administrators to map current purchasing behaviors and build consensus around new procedures.

• Draft and maintain procurement policy documentation, including a Purchasing Policy manual and related quick-reference guides.

• Establish and monitor procurement KPIs such as PO compliance rate, purchase-to-pay cycle time, and cost savings achieved.

• Identify opportunities for volume purchasing, contract consolidation, and vendor rationalization to reduce costs.

• Ensure procurement practices support the school’s budgeting process and are aligned with annual department budgets.

Cross-Functional Collaboration & Reporting

• Prepare regular AP and procurement reports for the COO and senior leadership including spend analytics, vendor summaries, and budget-vs-actual comparisons.

• Support internal and external audits by providing accurate documentation and AP/procurement records.

• Partner with the Business Office team on budget preparation, financial forecasting, and strategic planning initiatives.

Other: 

Additional Responsibilities: The tasks listed in this job description are not all encompassing. At any point, New Life Church and Academy reserves the right to add additional or different job duties and remove job duties from this position. 

Spiritual: Employees of New Life Church and Academy must be able to effectively integrate a gospel centered message into their day-to-day responsibilities, must be a born-again believer who exhibits the Fruit of the Spirit in their daily walk and a regular attendee and supporter of a church whose fundamental beliefs are evangelical in nature.

Education: 

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.

Experience: 

• Demonstrated experience with ERP or school information systems; prior Veracross experience strongly preferred. 

• Familiarity with Corpay or similar AP automation platforms a plus.

• Proven track record managing or participating in a financial systems implementation project.

• Experience developing or operationalizing a procurement or purchasing program 

Skills: 

• Proficiency with Veracross or comparable school ERP platforms.

• Strong working knowledge of AP automation tools (e.g., Paymerang, Concur, AvidXchange, Bill.com, or similar).

• Advanced proficiency in Microsoft Excel; familiarity with data visualization and reporting tools a plus.

• Understanding of GAAP as applied to non-profit or independent school environments

• Project Management: Ability to manage multiple concurrent priorities, set milestones, and drive projects to completion.

• Process Improvement: Comfort identifying inefficiencies and designing practical, scalable solutions.

• Communication: Clear written and verbal communicator; able to translate financial and technical concepts for non-finance audiences.

• Collaboration: Team-oriented with experience working cross-functionally across departments.

• Integrity: Highest standards of confidentiality and ethical conduct in handling financial information

Travel: Local 

Working Conditions: This job operates in a professional office environment and will routinely use standard office equipment such computers, photocopiers, and smartphones. The work environment also involves working in a Preschool-12 Private Christian School and Evangelical Church environment and all employees are expected to have a demonstrated and personal relationship with Jesus Christ. 

Working Hours: Typically, employees are expected to work during normal hours and days of business, between Monday and Friday. Specific expectations for each position will be communicated by the supervisor of this position. Occasional weekend and evening hours may be required. This position works 40 hours per week and 12 months of the year.