WHO WE ARE: C.W. Wright Construction Co., LLC is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries.  PrimeLine is a wholly owned subsidiary of VINCI Energies, a worldwide leader in the design, construction, and maintenance of energy-efficient, networked infrastructure.  VINCI Energies is a wholly-owned subsidiary of VINCI, SA, the largest construction company in the world.  Their backing provides the financial strength and expertise to enable C.W. Wright Construction Co., LLC to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive.

We are currently recruiting for full time benefit eligible Fleet Administrative Coordinator to join the busy Fleet Department in the corporate office in South Chesterfield, VA.

What We Offer:

• Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days.
• Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance
• 401(k) Plan: With company match to help you plan for your future.
• Paid Time Off: Including holidays and vacation.
• Additional Benefits: Various ancillary perks to support your well-being.

Job Description

The Fleet Administrative Coordinator role is generally supporting the fleet function but will also serve in the capacity as back up for additional administrative functions in others areas when needed.  Some of the items the Administrative Coordinator will focus on for the Fleet function will be:

Key Responsibilities:

• Assist in managing the company's master database of vehicles and other rolling assets as related to technical requirements for GPS programs and driver compliance such as:
  • Title and register new/leased vehicles
  • Order/maintain smart tag toll passes for all vehicles
  • Organize and maintain electronic filing systems
  • Renew and update all title and annual commercial registrations (IRP)
  • Keep track and maintain DMV auto (non-commercial) registrations
  • Compile all fuel tax (IFTA) information for the fleet and file quarterly
  • Renew annual Unified Carrier Registration
  • Renew MCS-150 FMCSA Biennial Updates
  • File Heavy Highway Vehicle Use Tax (2290)
  • Maintain electronic fleet information databases, including registration, inspections and maintenance records
• Miscellaneous typing, copying, scanning, faxing, emailing, etc. to assist team members
• Perform data entry in various company software programs; maintain database records and compile reports from database as needed
• Serve as back-up for other department personnel with differing responsibilities
• Other duties and projects as assigned 

• High school diploma or equivalent required plus 1-2 years office/clerical support experience
• Transportation Industry experience preferred and/or Utility industry experience in general
• Excellent organizational skills for filing and record retention
• Knowledge of business office operations; including filing and administrative clerical operations
• Proficient with Microsoft Office programs, specifically in Word, Excel, and Outlook
• Proficient with Office 365, SharePoint, OneDrive
• Excellent written and oral communication skills
• Ability to work independently and effectively with broad guidance
• Strong attention to detail
• Ability to learn quickly and adapt to new technologies/environments/situation

Additional information

All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

The above job description is meant to describe the general nature and level of work to be performed; it is not intended to be an exhaustive list of all responsibilities, duties and skills required for the position.