Job Type
Full-time
Description
- Voucher invoices and wire payments daily.
- Obtain proper information to accurately code and process invoice payments.
- Clarify invoice items, prices, or receiving signatures.
- Research and resolve invoice discrepancies and/or issues with vendors.
- Maximize available early payment discounts.
- Print A/P checks and Supplier Pay drafts weekly and match with invoices.
- Encourage vendor adoption of Supplier Pay and assist vendors with payment advice retrieval.
- Verify expense reports for proper documentation and coding.
- Maintain schedules of recurring invoices, tax payments, and other obligations to ensure timely payment.
- Generate cash requirements report weekly.
- Maintain organized vendor invoice files and supporting documentation.
- Prepare month-end accruals for Accounts Payable and other assigned balance sheet accounts.
- Record, maintain and reconcile monthly:
- Outstanding Supplier Pay balances with the general ledger at month end.
- Credit card transactions.
- Monthly workbooks for assigned balance sheet accounts and post the related monthly journal entries.
- A/P aging and unvouchered A/P listing with the general ledger.
- Monitor the default account and reclass posting to proper accounts.
- Provide back-up services to A/R and Payroll positions, as needed.
- Assist with internal reporting, audit support, and documentation requests.
- Apply sound accounting judgment to transactional and close-related activities.
- Effectively communicate with internal departments and external vendors.
- Support continuous improvement of accounting processes, documentation, and controls.
- Follow department and company safety regulations.
Requirements
- Degree in Accounting, Business or related field.
- Minimum of 3-5 years’ experience in a similar position. Manufacturing environment a plus.
- Solid understanding of accounting fundamentals, including accruals, reconciliations, and general ledger structure.
- Experience supporting month-end close processes.
- Ability to multi-task, prioritize, and meet deadlines
- Strong math skills, problem-solving skills and attention to detail.
- Demonstrated ability to maintain cooperative, diplomatic working relationships at all levels of the company. Work as part of a team and collaborate with colleagues.
- Above average verbal and written communication skills.
- Excellent computer skills: MS Office, Excel, Word, ERP and Accounting software. Knowledge of Syteline and Paylocity a plus.