Hiring 2 part-time Front Desk Receptionists

 Essential Functions:  

• Greets clients, visitors, and employees with a warm and welcoming attitude. 
• Answers and directs incoming phone calls in a courteous and timely manner. 
• Provides accurate and relevant information to inquiries, both in person and over the phone. 
• Assists with appointment scheduling, cancellations, and rescheduling as needed. 
• Assists with the distribution of incoming mail, packages, and deliveries. 
• Assists in stocking office supplies. 
• Assists in maintaining a clean and organized reception area, ensuring it represents the professionalism of the organization. 
• Collaborates with various departments to ensure smooth communication and coordination. 
• Keeps track of visitor logs and ensures that all guests follow the appropriate sign-in procedures. 
• Handles confidential and sensitive information with discretion and professionalism. 
• Assists with administrative tasks such as filing, data entry, and documentation. 
• Performs basic clerical duties, including photocopying, faxing, and organizing documents. 
• Assists in coordinating meetings and conferences, including booking meeting rooms and arranging refreshments. 
• Troubleshoots minor technical issues related to office equipment, such as photocopiers and printers. 
• Displays a strong understanding of company policies and procedures to accurately guide visitors and clients. 
• Other duties, as assigned. 

 Qualifications Needed: 

• Must be highly dependable to work within the hours of 8:00 AM to 5:00 PM Monday thru Friday with minimal scheduling interruptions. 
• High school diploma or equivalent; additional education or certification is a plus. 
• Proven experience as a receptionist, front office representative, or in a similar customer-facing role. 
• Excellent communication skills, both verbal and written. 
• Exceptional interpersonal skills and a friendly demeanor. 
• Strong organizational and multitasking abilities. 
• Proficiency in using office equipment, including computers, phones, and photocopiers. 
• Proficient with Microsoft Office Suite (Word, Excel, Outlook). 
• Professional appearance and demeanor. 
• Canva experience, preferred 
• Ability to handle stressful situations calmly and professionally. 
• Strong problem-solving skills and the ability to adapt to changing situations. 
• Discretion and the ability to handle confidential information appropriately. 
• Positive attitude and willingness to go the extra mile to assist clients and colleagues.