The HR Administrative Assistant provides administrative and clerical support to the Human Resources department, including the Chief People Officer (CPO), People & Learning Director, HR Generalists, and assigned agencies. This role supports daily HR operations, maintains accurate employee records, assists with onboarding activities, and ensures confidentiality and compliance with organizational policies and applicable regulations.

Position Responsibilities:

• · *Provide administrative support for the daily operations of the Human Resources department. 
• · *Provide administrative assistance to the Chief People Officer, People & Learning Director, and HR Generalists. 
• · *Maintain strict confidentiality of all employee, organizational, and client-related information. 
• · *Maintain and update employee records from onboarding through offboarding. 
• · *Coordinate and support new hire orientations, including reviewing and processing new hire documentation. 
• · *Maintain HR filing systems, both electronic and physical. 
• · *Track and maintain dates for annual and recommended employee checks and compliance requirements. 
• · *Maintain and update Form I-9 documentation as required. 
• · *Assist the People and Learning Director in maintaining training records and update records as needed. 
• · *Process and distribute employee identification badges.
• · *Assist the Recruiting & Engagement Specialist with reference checks and recruiting events as needed. 
• · *Represent the organization professionally at recruiting or community events, as assigned. 
• · Assists with conducting annual renewal background checks.
• · Assists with internal and external audits.
• · Provide administrative support for employee functions and annual or fiscal year-end staff events. 
• · Assist with coordination or monitoring of visits from funders or grantors, as needed. 
• · Ensure compliance with applicable laws, regulations, policies, and HR best practices.
• · Complete required training and professional development in a timely manner. 
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. 
• Adherence to the Code of Conduct and the Faith and Moral is mandatory. 
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• · Other duties as assigned by CPO, People & Learning Director, or HR Generalist.

Competencies:

• Customer Service
• Integrity/Honesty
• Critical Thinking
• Communication
• Building Collaboration
• Confidentiality & Discretion
• Organizational Skills
• Time Management & Prioritization
• Compliance Awareness

Minimum Qualifications: 

• Education
  • High school diploma required
• Experience
  • Minimum of 2 years’ experience in an administrative support position preferred
• License and Credentials
  • Reliable transportation
  • Valid driver license
  • Must be at least 21 years of age and have a clean driving record
  • Valid vehicle liability insurance

Minimum Knowledge and Skills: 

· Exemplify strong knowledge of industry protocols and best practices

· Must be detail oriented, organized, self-motivated, work well independently and on a team

· Must have good written and verbal skills

· Must have good critical thinking and problem-solving skills

· Reporting and presentation skills

· Must be flexible and able to switch tasks quickly

· Ability to work in a fast-paced environment

· Time management skills

· Knowledge of computer software, including Microsoft office

Travel Requirements:

Travel requirements for the position includes up to 25% local with occasional long distance