Come Join our Team! 

Non-Exempt, 12-Month Position

The School Administrative Assistant serves as the first point of contact for students, families, staff, and visitors and is responsible for maintaining a welcoming, organized, and efficient front office. This position provides clerical, receptionist, and light bookkeeping support to ensure the smooth daily operation of the school.

Primary responsibilities include but are not limited to: 

Reception & Front Office Management

• Greet visitors, parents, students, and staff in a professional and friendly manner 
• Answer and direct incoming phone calls and emails 
• Manage visitor sign-in procedures and maintain security protocols 
• Receive and distribute mail, deliveries, and messages 
• Maintain front office appearance and organization 
• Assist with student arrival, dismissal, and attendance communication 

Administrative Support

• Provide clerical support to the Principal and teaching staff 
• Maintain student records, files, and confidential documents 
• Prepare correspondence, forms, letters, and reports 
• Manage calendars, appointments, and meeting schedules 
• Assist with event coordination, room scheduling, and communications 
• Maintain office supplies and place orders as needed 
• Support copying, filing, and document preparation for staff 

Student & Family Support

• Assist parents with forms, questions, and general information 
• Track and document student attendance, tardiness, and early dismissals 
• Communicate attendance information to appropriate staff      
• Maintain accurate emergency contact and student information records 

Minor Accounting & Bookkeeping Duties

• Collect, record, and receipt payments (tuition, fees, fundraisers, etc.) 
• Maintain payment logs for student accounts
• Assist with basic data entry into accounting software or spreadsheets 
• Track petty cash and maintain accurate records 
• Compile payroll information for timely submission 
• Support the Business Office with invoices and purchase documentation  

• High school diploma required; associate degree or administrative training preferred 
• Previous experience in an office, school, or customer service setting preferred 
• Basic knowledge of bookkeeping or accounting practices 
• Proficiency in Microsoft Office/Google Workspace and office equipment 
• Strong organizational and multitasking skills 
• Excellent written and verbal communication skills 
• Ability to maintain confidentiality and professionalism
• Friendly, patient, and service-oriented demeanor  
• Strong attention to detail and accuracy 
• Ability to prioritize tasks in a busy school environment 
• Dependable, punctual, and self-motivated 
• Comfortable working with children, families, and staff 
• Ability to handle sensitive situations with discretion 
• Team player with a positive attitude