DEPARTMENT: Human Resources Department

ACCOUNTABILITY: Reports to Human Resources Director

STATUS: Nonexempt, Full-time- Hybrid schedule

JOB SUMMARY

A human resources administrative assistant is responsible for performing administrative tasks such as gathering and processing necessary documentation, arranging schedules, and any other duties related to the operations of the human resources dept.

DUTIES AND RESPONSIBILITIES

Essential Functions

• Support human resources department by screening, including pre-employment screening and onboarding.
• Support all internal and external HR-related inquiries or request.
• Maintain digital and electronic records of employees.
• Perform orientation and update records of new staff.
• Tracks recruitment and job postings.
• Provides orientation for new employee by providing information packets, reviewing company policies, gathering withholding and other payroll information, and obtaining signatures for documents.
• Completes Forms I-9 (E-Verify)
• Administrative functions of HR, including maintenance of personnel filing.
• Enter and update a variety or personnel information on the computer following establish HRIS guidelines.
• Prepares purchase orders for drug testing and background check and any other PO human resource department.
• Organize/Planning of holiday events
• Employee engagement with updating breakroom board announcement monthly.
• Orders business cards and company attire for the organization.
• Maintains and posts birthday and anniversary list.
• Serves as occasional backup to company receptionists.
• Performs other related duties as assigned by HR director.

EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS

Education:

• High school diploma or equivalent required.

Knowledge and Experience:

• Minimum of 2 years of administrative assistant experience required.
• Minimum 2 years’ experience in a Human Resources Department preferred.

Skills:

• Written and verbal communication skills
• Positive attitude
• Flexibility
• Word processing skills
• Spreadsheet preparation and tracking skills
• Excellent organizational skills and attention to detail.
• Calendaring skills
• Presentation skills
• Administrative writing and reporting skills.
• Ability to operate general office equipment.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

Licensure and Certification

• Valid State Driver’s License

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described are representative of those that must be met by an employee to successfully preform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, on a case-by-case basis.

• Regularly required to use hands to write, use computer, operate a motor vehicle, use hand-held device and telephone, and manipulate documents.
• Regularly required to read documents and write neatly, legibly, and transcribe accurate information and numbers/values.
• Continually engages in activities that require talking and hearing
• Frequent: Standing, sitting, walking, bending, repetitive use of hands, simple grasping and fine hand manipulation, pushing, and pulling. Occasionally required to lift or reach above shoulder level, climb, twist, squat, kneel, crouch or crawl.
• Must be able to lift up to 11 pounds, and occasionally up to 25 pounds.
• Ability to respond appropriately to emergency situations.
• Ability to read and interpret a variety of instructions in written, oral, diagram, or schedule form.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Ability to deal with problems.
• Some local and regional travel required

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job, on a case-by-case basis.

• This job operates in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Temperature ranges from normal indoor climate-controlled environment in buildings or vehicles, various outdoor conditions and temperature extremes encountered during off-site travel, and unpredictable indoor environmental conditions encountered during off-site travel, and unpredictable indoor environmental conditions encountered at off-site locations.
• Noise level is generally quiet to moderate.

The Legacy Link, Inc. is an Affirmative Action/Equal Opportunity Employer.