Position Summary

The Staff Accountant is responsible for supporting the daily accounting operations of the organization by maintaining accurate financial records, preparing reconciliations, assisting with financial reporting, and supporting month-end close activities. This role contributes to the overall financial integrity of the organization by ensuring compliance with accounting standards, internal controls, and company policies.

The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities while working collaboratively within the accounting team.

Essential Duties and Responsibilities

• Prepare and maintain accurate financial records and supporting documentation.
• Verify, allocate, post, and reconcile accounts payable and accounts receivable transactions.
• Perform general ledger account reconciliations and investigate discrepancies.
• Reconcile bank accounts, credit card statements, and other balance sheet accounts on a monthly basis.
• Assist with month-end and year-end close processes, including preparation of journal entries and accruals.
• Prepare financial reports and assist with financial statement preparation.
• Analyze financial information and summarize financial status for management review.
• Monitor expenses and assist with budget preparation and variance analysis.
• Assist with forecasting activities and tracking departmental spending.
• Maintain fixed asset schedules, depreciation records, and inventory reconciliations.
• Assist with payroll accounting entries, benefit accruals, and payroll reconciliations.
• Support internal and external audit requests by preparing schedules and supporting documentation.
• Assist with preparation and filing of tax returns, sales tax filings, and other regulatory reporting.
• Review accounting procedures and recommend process improvements to increase efficiency and strengthen internal controls.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Collaborate with departments across the organization to resolve accounting issues and improve financial processes.
• Prepare ad hoc reports and perform special projects as assigned.
• Provide backup support for other accounting team functions as needed.

Qualifications

Education and Experience

• Bachelor’s degree in Accounting, Finance, or related field required.
• Minimum of 3 years of accounting experience preferred.
• Experience in healthcare or multi-location environments preferred.
• Working knowledge of GAAP and standard accounting procedures.
• Experience with accounting software and ERP systems preferred.

Knowledge, Skills, and Abilities

• Advanced Microsoft Excel skills including pivot tables, formulas, and data analysis.
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving abilities.
• Strong written and verbal communication skills.
• Ability to prioritize workload and meet deadlines.
• Ability to work independently and collaboratively within a team environment.
• Strong understanding of reconciliations, financial reporting, and internal controls.
• Ability to maintain confidentiality and professionalism.
• Strong time management skills and adaptability in a fast-paced environment.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer. May occasionally require travel to other company locations.

Work Environment

Normal office environment with minimal physical demands.