The Leave and Compliance Coordinator will ensure that all employee Leaves of Absence are documented and tracked for compliance purposes, including FMLA and disability leaves. The Associate will ensure compliance with the Affordable Care Act guidelines. 

This is a great opportunity to start your compliance-driven career with the People and Culture Department! This role requires a basic understanding of the Family Medical Leave Act, Affordable Care Act, and other benefit-related federal or state-specific employment laws, as well as proficiency in Excel or Google Sheets, and exceptional attention to detail.

This is an in-office position.

Physical Requirements:

• Regularly required to walk, sit, stand, bend, reach, talk, hear, kneel, crouch, stretch, twist, lift, and move about.
• Required vision includes close, distance, peripheral, and the ability to adjust focus.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to carefully consider all information and make impactful decisions on a regular basis.
• Maintain regular attendance and timeliness as set forth within the work schedule designated by the department supervisor/manager.
• The job requires accepting criticism and dealing calmly and effectively with high-stress situations
• Ability to communicate effectively, both orally and in writing.

Responsibilities and Duties

•  Administer and manage Family Medical Leave Act (FMLA) and any state-mandated medical leave requests. 
• Coordinate Short- and Long-Term Disability claims, including assisting employees in navigating their role in the paperwork filing process and answering any of their disability related questions. 
• Collaborate with the HR Department on medical accommodation, including unpaid leave or disability requests, including but not limited to: 
• Medical certifications
• Fitness for Duty forms
• Designation notices
• Documented communication with each employee
• Disability forms
• Etc. 
• Ensure timely and accurate applicable documentation for the federal and/or state-specific leave request. 
• Maintain and update leave tracking systems, ensuring accurate record-keeping and documentation. 
• Ensure timely and clear communication with the facility or agency administrator regarding the eligibility, leave duration, and other specifics pertaining to the employee’s medical leave request. 
• Communicate return to work deadlines and any applicable documentation needed prior to the employee’s return. 
• Coordinate premium waivers during approved STD claims and obtain applicable premium credits from the insurance carriers.
• Responsible for maintaining ACA compliance by performing ongoing audits on hours worked for employees to ensure employment type is classified appropriately. 
• Identify any Part-time or PRN status employees who are trending full-time hours and communicate with administrator options to maintain ACA compliance. 
• The Coordinator will ensure compliance with benefits plans and programs, including the Affordable Care Act.
• Collect, review, verify, and maintain employee dependent eligibility documentation for employees enrolled in company benefit plans.
• Ensure compliance with benefit plan requirements and maintain accurate records of supporting documentation.
• Assist with other functions within the Benefits department as needed.
• Maintain a high level of confidentiality for employees’ benefits.
• Support LHMSH culture by promoting “Friendly, Positive, and Focused on Excellence”.
• Protect the legal, financial, and moral well-being of Larry H. Miller Senior Health.
• All other duties as assigned.

Perks

• Medical, dental, and vision insurance
• Short and long-term disability
• Flexible spending and health savings options
• 401(k) plans with a percentage of the employee's contributions matched by the company
• PTO
• Discount on auto, home, and pet insurance
• EAP
• and Discounts on Larry H. Miller Megaplex Theaters!