MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, delivering the clinical insights and tailored technologies needed to expand patient access, strengthen care teams, and improve the health of rural and medically underserved communities.

We are hiring a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone. 

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values. 

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team. 

Position Overview

The Payroll Supervisor partners with the HR team on the coordination, administration, and communication of payroll related services, systems, and events. This position supervises and mentors the payroll team and serves as the connector between HR and Finance working to help provide accurate and timely payroll as well as exceptional customer service to our most valuable resource, our people.

Essential Duties

• Oversee the payroll processing from beginning to end, ensuring accurate and timely processing of all aspects of the payroll
• Provide oversite of the HRIS system to ensure its proper setup and operation
• Maintain and educate staff on time keeping system; ensure compliance, allocate appropriate grant use
• Ensure complete documentation of the payroll process, and review on a quarterly basis 
• Ensure organizational compliance with federal and state pay related legislation throughout multiple states; accurately set up and maintain labor distribution in payroll files
• Work closely with payroll processing vendors to add general ledger codes to include grants and new departments as needed
• Ensure the pay, deductions and benefits are flowing appropriately through the payroll systems to provide accurate paychecks for staff
• End-to-end management of semi-monthly payroll function in multiple states
• Audit W-2 reports annually prior to distribution
• Respond to employee questions related to payroll with an expected high-level of helpful, efficient service.
• Export approved timesheet data to the Project Accounting Module of the accounting system.
• Set up, maintain, and manage garnishments processing
• Track 401(k) loan repayments and changes by employees; facilitate 401(k) Audit
• Prepare and enter journal entries for each payroll period
• Monitor PTO balances to ensure compliance with internal and external guidelines
• Enter and maintain accurate Employee information into HRIS system
• Process the PAF for employee changes, new hires, terminations, etc. through the HRIS and benefit systems
• Creating reports or data as needed (compensation, turnover, anniversaries, etc.)
• Filing employee and HR information into appropriate files and in accordance with regulations 
• Maintain accurate payroll related files/reports for annual audit; E-file documents
• Support the Open Enrollment Process annually 
• Support the HR team in answering employee inquiries related to payroll and benefits 
• Ensure that the Payroll Wiki page is updated timely and accurately
• Train and mentor new team members and peers in areas of expertise  
• Manage relationships with all HRIS vendors and ensure they are meeting SLA’s 
• Assist in implementation, administration, and reporting of all HRIS systems  
• Assist in evaluation of reports, decisions, and results of department in relation to established goals 
• Recommends new approaches, systems, policies, and procedures to effect continual improvements in efficiency of department and services performed
• Maintain compliance with federal and state regulations concerning employment 
• Be a communication liaison to employees and managers by updating important changes in programs, legal and policy through all appropriate organizational communication venues (Huddle, all staff emails, in person)      
• Work collaboratively with the HR Team to deliver great service in the areas of Human Resources to employees and potential candidates
• Accurately tracks time in accordance with processes established at the organizational level 
• Other duties as assigned

• Bachelor’s degree in accounting, Finance, or a related field; or an equivalent combination of education and experience
• CPP Required
• Minimum of 5 years of providing Payroll services
• Experience processing full cycle multi-state Payroll, Paylocity experience is preferred (Priority given to candidates with Paylocity experience)
• Minimum 2 years remote supervisor/manager experience overseeing 4 or more employees is required
• Knowledge of General Ledger and Accounting practices
• Knowledge of, or the ability to quickly grasp, new technology systems (Jira, wiki, Excel, Visio, HR systems)
• Exceptional organizational, attention to detail, and time management skills
• Demonstrated ability of maintaining confidential and proprietary information; setting professional boundaries as needed
• Ability to be self-directed and motivated
• Strong problem solving, collaboration, and customer service skills
• Ability to grasp issues quickly and work on the right things at the right time
• Ability to develop professional relationships with employees and management

Base Pay Overview 

OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.

Physical Requirements/Work Environment:

• Constant interpersonal skills, teamwork, and customer service. Frequent creativity, mentoring, presentations/teaching. Occasional decision making and independent judgment or action. 
• Reading, speaking, writing, and understanding English. 
• While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms. 
• This position requires a virtual home-office environment, working remotely and will require that employees be on camera for all virtual meetings.
• The role routinely uses standard office equipment such as computers and mobile devices. 
• Up to 25% Travel may be required to support OCHIN’s business requirements for which may require travel by air, vehicle, or train. 

Work Location and Travel Requirements

OCHIN is a 100% remote organization with no physical corporate office location. Employees work remotely from home and many of our positions also support our member organizations on-site for new software installations. Nationwide travel is determined based on OCHIN business needs. Please inquire during the interview process about travel requirements for this position. 

Work from home requirements are: 

• Ability to work independently and efficiently from a home office environment 
• High Speed Internet Service 
• It is a requirement that employees work in a distraction free workplace 

We offer a comprehensive range of benefits. See our website for details: https://ochin.org/career

COVID-19 Vaccination Requirement 

To keep our colleagues, members, and communities safe, OCHIN requires all employees—including remote employees, contractors, interns, and new hires—to be vaccinated with a COVID-19 vaccine, as supported by state and federal public health officials, as a condition of employment. All new hires are required to provide proof of full vaccination or receive approval for a medical or religious exemption before their hire date. 

Equal Opportunity Statement 

OCHIN is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills for the benefit of our staff, our mission, and the communities we serve.

As an Equal Opportunity and Affirmative Action employer, OCHIN, Inc. does not discriminate based on race, ethnicity, sex, gender identity, sexual orientation, religion, marital or civil union status, age, disability status, veteran status, or any other protected characteristics. All aspects of employment are based on merit, performance, and business needs.

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