Position Summary

The On-Site Construction Administrator plays a critical role in supporting the successful execution 

of wind energy construction projects. This position serves as the administrative hub for project 

operations, ensuring accurate timekeeping, workforce tracking, travel coordination, documentation 

management, training compliance, and reporting. The On-Site Construction Administrator partners 

closely with site leadership, Human Resources, Payroll, and ?eld personnel to help maintain 

efficient project operations and support TAKKION's mission of Moving Energy Forward.

Success in this role requires exceptional organization, attention to detail, communication skills, 

and a commitment to safety, quality, and teamwork.

Key Responsibilities

Pre-Construction Support

•  Maintain project documentation, site plans, electrical collection cable layouts, access road 

drawings, and other engineering documentation.

•  Assist site leadership with pre-construction administrative activities and project setup 

requirements.

•  Ensure project records are organized and readily accessible.

Communication & Coordination

•  Maintain clear and consistent communication with site leadership and project teams.

•  Participate in Plan of the Day (POD) and End of the Day (EOD) meetings as required.

•  Attend assigned Microsoft Teams meetings and provide administrative support as needed.

•  Communicate project updates, workforce information, and administrative needs

effectively.

Timecard Administration & Cost Center Management

•  Process weekly employee timecards accurately and submit them to Payroll within

established deadlines.

•  Verify employee work hours, per diem eligibility, meal reimbursements, and task coding.

•  Collaborate with supervisors to resolve timecard discrepancies and corrections.

•  Review new hire reports and ensure employees are assigned to the appropriate cost 

centers.

Documentation & Reporting

•  Prepare and distribute weekly manpower and labor hour reports.

•  Maintain accountability records for office equipment and site assets.

•  Upload and manage project documentation within Procore.

•  Maintain accurate project records and reporting documentation.

Workforce & Compliance Tracking

•  Update construction activity trackers daily.

•  Monitor and track employee training compliance through LMS and Power BI reporting.

•  Track DTC, SWI, and other required certi?cations and training.

•  Maintain manpower, labor hour, and workforce reporting tools.

•  Track Registered Apprenticeship Program (RAP) requirements when applicable to project 

scope.

Travel & Scheduling Support

•  Coordinate travel arrangements using approved company platforms.

•  Assist with scheduling employee training, certi?cations, and onboarding activities.

•  Coordinate drug screening appointments for new hires as needed.

•  Support employee rotation scheduling and workforce logistics.

Site Administration & Team Support

•  Assist with on-site new hire orientations and onboarding activities.

•  Provide support to employees and supervisors regarding company software applications and 

systems.

•  Direct employees to appropriate departments for HR, Payroll, Bene?ts, Safety, or

Operations-related questions.

•  Support site teams with supply runs, mail distribution, and other administrative needs.

Leadership & Professional Expectations

•  Demonstrate accountability, professionalism, and a positive attitude.

•  Take ownership of assigned responsibilities and deliver high-quality work.

•  Maintain ?exibility in a fast-paced construction environment.

•  Promote and support a proactive safety culture.

•  Serve as a reliable resource for site leadership and project personnel.

Quali?cations Required

•  High school diploma or equivalent.

•  2+ years of administrative, construction administration, project coordination, or related 

experience.

•  Strong pro?ciency with Microsoft Office Suite, including Excel, Word, Outlook, and

Teams.

•  Strong organizational and time management skills.

•  Ability to manage multiple priorities and meet deadlines.

•  Excellent written and verbal communication skills.

•  Ability to work independently and as part of a team.

•  Experience supporting construction, renewable energy, industrial, or ?eld service

projects.

•  Experience with Procore, Power BI, D365, or Learning Management Systems (LMS).

•  Knowledge of payroll processing, workforce tracking, and cost center management.

Experience supporting multi-site or remote project teams.