About ON Services

ON Services is a national, full-service event production company specializing in AV design, lighting, scenic design, and creative solutions for corporate events, trade shows, concerts, and large-scale productions. Our company is comprised of three specialized teams — ON Site, ON Events, and ON Tour — working together to deliver seamless execution across venues, events, and tours.

About the Role

The Payroll Specialist is responsible for processing and supporting payroll operations for ON Services employees, including full-time non-union employees and temporary union workforces. This role helps ensure payroll is processed accurately, timely, and in compliance with federal, state, and local payroll regulations.

This position works closely with Human Resources, Accounting, employees, and union workforce contacts to support payroll processing, tax compliance, employee inquiries, reporting, deductions, garnishments, audits, and payroll record maintenance. The Payroll Specialist plays an important role in maintaining payroll accuracy, supporting employee service, and ensuring payroll-related processes are completed with strong attention to detail and confidentiality.

Why Join ON Services

• Be part of a national live event production company supporting high-profile events and experiences.
• Work alongside experienced production, creative, technical, HR, finance, and operations professionals.
• Gain exposure to a wide variety of employee groups, payroll processes, and business operations.
• Join a collaborative team focused on accuracy, service, compliance, and continuous improvement.
• Build experience in a fast-paced industry where no two days are the same.

What We Offer

• Comprehensive medical, dental, and vision insurance options, including HSA and FSA plans.
• 401(k) retirement plan with company match.
• Company-paid life insurance and short-term disability.
• Voluntary benefits including long-term disability, accident, critical illness, and hospital indemnity coverage.
• Paid time off, including vacation and holidays.
• Employee Assistance Program, legal support, and identity protection services.

Responsibilities

• Process and review payroll data for approximately 350–400 employees to ensure accuracy and completeness for full-time non-union and temporary union workforces.
• Process weekly and bi-weekly payroll for union workforces and ON Services employees.
• Review and verify timesheets, wage computations, deductions, and payroll-related information.
• Process fringe payments for temporary union workforces.
• Maintain and update payroll records, including new hires, terminations, pay rate changes, and employee status updates.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Respond to employee inquiries regarding paychecks, tax withholdings, deductions, and other payroll-related matters.
• Prepare, distribute, and maintain accurate payroll reports and payroll records.
• Resolve payroll discrepancies and variances in a timely and professional manner.
• Assist with payroll audits to ensure accuracy, compliance, and proper documentation.
• Process benefits deductions, 401(k) contributions, wage garnishments, and related payroll items.
• Support onboarding for union workforce employees, including activation and deactivation as needed.
• Complete Bureau of Labor Statistics reporting, unemployment reporting, wage garnishment processing, and other required payroll-related reporting.
• Collaborate with Human Resources, Finance, Accounting, and other departments to support seamless payroll operations.
• Maintain confidentiality and accuracy when handling payroll, employee, and financial information.
• Support additional payroll, reporting, compliance, and administrative duties as assigned.

Required Qualifications

• Associate’s degree in accounting, business, human resources, finance, or a related field, or equivalent relevant experience.
• Minimum of two years of experience in payroll processing, payroll administration, tax compliance, or a related payroll function.
• Experience processing payroll for multiple employee groups, pay schedules, or workforce types.
• Strong knowledge of federal, state, and local payroll tax laws and regulations.
• Experience reviewing timesheets, wage calculations, deductions, benefits deductions, 401(k) contributions, and garnishments.
• Strong Excel and data analysis skills.
• Proficiency with payroll systems such as ADP, Paylocity, Workday, or similar platforms.
• Proficiency with Microsoft Office, including Microsoft Excel.
• High level of attention to detail, accuracy, and organization.
• Strong problem-solving skills and ability to resolve payroll discrepancies.
• Excellent customer service, communication, and follow-up skills.
• Ability to collaborate effectively with HR, Finance, Accounting, and other departments.
• Ability to handle confidential information with professionalism and discretion.

Preferred Qualifications

• Bachelor’s degree in accounting, business, human resources, finance, or a related field preferred.
• Certified Payroll Professional or Fundamental Payroll Certification preferred.
• Experience with Paylocity preferred.
• Prior experience working with union payroll, temporary union workforces, or collective bargaining agreements preferred.
• Experience with Bureau of Labor Statistics reporting, unemployment reporting, wage garnishments, and payroll audits preferred.
• Experience supporting benefits administration integration with payroll preferred.

ON Services is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.