The Pre-flight Graphics Associate is responsible for executing all aspects of the AV-Drop Graphics support process.  This position requires a unique blend of customer service skills, pre-flight expertise, and graphic design knowledge to ensure seamless interactions with clients while maintaining the quality and print-readiness of design files. This role is ideal for a highly organized, detail-oriented individual with a passion for design and a knack for managing multiple projects simultaneously with deadlines to meet while maintaining sharp focus on the practical aspect of production. The ideal candidate will possess strong problem-solving skills, an eye for aesthetics, and the ability to communicate effectively across teams to ensure seamless project delivery.

 Duties and Responsibilities:

• Knowledge of AV-Drop: Fully understand and utilize AV-Drop, our proprietary Modular Backdrop system for trade shows, AV, exhibits and events.
• Preflight: Review of graphics for client approval and print production, including:
  • Perform comprehensive pre-flight review of client-supplied artwork to ensure files are fully production-ready for professional large-format printing.
  • Evaluate files for overall print readiness, including color accuracy, files set to cmyk, scale, image resolution, and proper file formatting.
  • Ensure all supporting elements are correctly prepared, including fonts, linked images, bleed, and trim specifications.
  • Identify and resolve issues that may impact print quality, production timelines, or final output.
  • Prepare and package files appropriately for print vendors, ensuring compatibility across printing, press, and finishing processes.
• Graphic Design: Utilize graphic design skills and software proficiency (Adobe Creative Suite) to make necessary adjustments to client files, while maintaining design integrity and brand consistency.
• Graphics Asset Management: Utilize, organize and streamline graphics asset management through Dropbox for storage and file sharing between customers and print vendors.
• Collaboration: Work closely with the fabrication department and our multiple locations to ensure project deadlines and overall project scope are met.
• Organizational Skills: Demonstrate exceptional organizational skills, clear communication, and time management.
• Technical Proficiency: Use advanced skills in Adobe Creative Suite specifically Adobe Illustrator, and Microsoft Office for general visualization and design support.
• Vendor Management: Manage relationships with print vendors and ensure all deadlines are met.
• Quality Control: Uphold rigorous quality control standards throughout the pre-flight and production process, ensuring accuracy, consistency, and print quality. Review printed proofs, samples and final product to validate print accuracy and address any errors or discrepancies.
• Client Communication: Collaborate with clients and internal stakeholders to address any design-related issues or modifications, ensuring client satisfaction and print feasibility.
• Blueprint Reading and Measurement: Ability to read blueprints, drawings, and sketches to fully grasp requirements. Take measurements and calculate the size and amount of material needed.

Benefits:

• Opportunity for commissions!
• Safe Harbor 401k with 5% Match
• Employee Referral Bonus Program
• PTO and Holiday Pay, including Floating Holiday
• Insurance Benefits including Medical (with HSA and FSA options), Dental, Vision, Life & Disability
• Eligible for annual increases based on performance
• Opportunities for professional growth

 Qualifications:

• Education: Bachelor’s degree or related field preferred.
• Experience: 2-5 years of experience in tradeshow, exhibit, event, theatrical, retail, or experiential event design, production, and/or management.
• Preflight Experience: Experienced in pre-flighting client-provided graphics for production and delivery to printers. Prior knowledge of large format Dye Sublimation printing a plus.
• Multi-task: Ability to multitask, prioritize workload, and adapt to changing priorities while maintaining a positive attitude.
• Design Skills: Proficiency in Adobe Creative Suite software, including Illustrator, Photoshop, and InDesign.
• Communication: Strong communication skills.
• Attention to Detail: Ability to thrive under pressure while maintaining attention to detail. With the ability to work methodically and meet deadlines.

 PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• 70% Stationary position work that primarily involves sitting at a desk.
• 30% Handling large-format graphics for quality control, with materials weighing up to 50 lbs.