Summary

Working closely with Project Managers to successfully bill the firm’s project invoices. Prepare and facilitate all aspects of assigned accounts receivable and revenue accounting cycles and conduct research and critical analyses related to accounts receivable, revenue, and projects as needed. Identify, prioritize, and resolve complex project accounting problems, including identification of underlying issues, recognizing exceptions, and recommending solutions. Skillfully communicate revenue related issues and accounting processes as well as provide accurate revenue recognition feedback to project team leadership.

Duties and Responsibilities

1. Prepare and issue monthly project invoices for all firm projects, including all applicable backup.
2. Prepare monthly revenue recognition work papers, balance sheet account reconcilements, and P&L account analysis in accordance with US Generally Accepted Accounting Principles (GAAP).
3. Prepare accounts receivable aging reports to ensure timely collection of invoices. 
4. Prepare work in process aging reports to ensure timely billing of transactions.
5. Write off any uncollectible receivables, labor, or expenses as directed.  
6. Review and abstract executed contracts for relevant billing terms and contract amounts.
7. Set up new projects, make transfers of employee billable hours and/or expenses.
8. Assist PMs with project monitoring, budgets, overages, etc. 
9. Research and solve complex consultant invoicing issues.
10. Ad hoc project reporting, research, and analyses. 
11. Assist in project profitability and revenue metrics analysis as assigned.
12. Identifies opportunities for process improvements and establishes appropriate documentation.
13. Provide year-end support of auditor requirements, which may include research and reconcilement.
14. Model the firm’s values and core commitments, ensuring alignment with internal expectations for professionalism, collaboration, and ethical behavior. 
15. Respect and reinforce established firm policies and processes. 
16. Other duties as assigned.

Education and Experience

• Associates or bachelor’s degree in Accounting or Finance required, or an equivalent combination of education and experience.
• Minimum of 2-4 years of accounting experience required, preferably in billing and receivables. 
• Architectural/Engineering/Construction industry experience preferred.
• Experience with Deltek Vantagepoint or Vision strongly preferred.

Knowledge, Skills, and Abilities

• Advanced knowledge Microsoft Suite (Outlook/Office/Word/Excel).
• High proficiency in Excel analytical functionality (pivot tables, queries, etc.).
• Advanced proficiency in managing general ledgers, journal entries, and account reconciliations.
• Ability to apply professionalism and discretion in handling of confidential information.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Ability to work independently, take initiative, set priorities, and see projects through to completion.
• Strong interpersonal, organizational, and meticulous analytical/documentation skills.
• Action-oriented, approachable, and customer-focused attitude.
• Professional verbal and written communication skills.
• Strong attention to detail and accuracy.

SERA Architects Inc. is an Equal Opportunity Employer.

12/2022 (07/2025)