The Accounting Coordinator exists to ensure the accurate, timely, and efficient administration of payroll, benefits, retirement, and accounts payable activities across MDC and its client portfolio. This position serves as a critical operational support role, helping maintain the systems, processes, and data integrity necessary to deliver exceptional client service while supporting a positive employee experience. The Coordinator partners with internal leadership, clients, employees, and vendors to ensure administrative operations are executed with accuracy, consistency, and professionalism. 

Core Functions

• Receive, review, code, and process vendor invoices through Bill.com and QuickBooks; ensure invoices are accurately coded, approved, and paid in a timely manner.
• Review employee timesheets for completeness, accuracy, and policy compliance; research and resolve discrepancies with managers and employees.
• Enter and maintain payroll-related changes, including compensation updates, deductions, garnishments, employee data changes, and terminations.
• Prepare payroll support documentation and conduct payroll audits to ensure accuracy prior to processing.
• Upload payroll reports and supporting documentation to client and internal file repositories.
• Calculate, verify, and submit retirement plan contributions; reconcile retirement deductions and supporting records.
• Enter and maintain employee information across payroll, HRIS, benefits, and retirement systems.
• Review benefit invoices, enrollment records, and payroll deductions for accuracy; resolve discrepancies with carriers, vendors, and internal stakeholders.
• Support benefits administration activities, including new hire enrollments, qualifying life events, and annual open enrollment.
• Audit payroll, benefits, retirement, and accounts payable transactions to identify discrepancies and ensure accuracy before final processing.
• Maintain organized payroll, benefits, retirement, accounts payable, and employee records in accordance with established procedures and recordkeeping requirements.
• Document processes, maintain procedural guides, and identify opportunities to improve efficiency, accuracy, and consistency across payroll, benefits, retirement, and accounts payable workflows.
• Deliver responsive, professional customer service to employees, managers, clients, vendors, and benefit providers; respond to inquiries, resolve issues, and provide timely follow-up and support.
• Other duties as assigned.

• High school diploma or Associate's degree in Accounting, Finance, Business Administration, or a related field; equivalent combination of education and experience will be considered.
• Minimum of three (3) years of experience supporting accounts payable, payroll administration, benefits administration, accounting operations, or a related business function.
• Demonstrated experience delivering exceptional customer service with professionalism, attention to detail, confidentiality, and sound judgment in a role requiring frequent interaction with diverse stakeholders.

Required Competencies

• Attention to Detail: Produces accurate, complete, and high-quality work while identifying and resolving discrepancies.
• Organization: Effectively manages multiple priorities, deadlines, records, and processes in a structured and efficient manner.
• Customer Service: Delivers responsive, professional, and solution-oriented support to internal and external stakeholders.
• Communication: Communicates clearly, professionally, and effectively in both written and verbal interactions.
• Technical Aptitude: Quickly learns and effectively utilizes business systems, technology, and AI-enabled tools to support operational efficiency and service delivery.
• Accountability: Demonstrates personal ownership, reliability, and professionalism while following through on commitments and taking responsibility for actions and outcomes.
• Dependability: Consistently demonstrates professionalism, responsiveness, and commitment to meeting organizational expectations.
• Problem Solving: Uses sound judgment to identify issues, analyze information, and develop appropriate solutions.
• Process Improvement: Identifies opportunities to improve workflows, efficiency, accuracy, and consistency.
• Confidentiality: Handles sensitive employee, client, payroll, benefits, and financial information with discretion and professionalism.