About the Role

We are seeking a detail-oriented and highly organized Project / Contracts Administrator to support projects from contract award through closeout. This role is critical in ensuring accurate project setup, billing alignment, documentation management, and compliance with contract requirements.

The ideal candidate will work closely with Project Managers, Sales, Accounting, and Billing teams to help keep projects running smoothly, maintain accurate records, and support successful project execution.

Key Responsibilities

• Review and process contract documents, purchase orders, and project awards. 
• Coordinate project setup and ensure accurate entry of project information into company systems. 
• Support project managers with contract administration throughout the project lifecycle. 
• Monitor contract requirements, deadlines, and deliverables to ensure compliance. 
• Assist with billing setup and alignment between contract terms and invoicing requirements. 
• Track change orders, contract modifications, and project documentation. 
• Maintain organized project files and records. 
• Coordinate with internal teams to resolve project and contract-related issues. 
• Assist with project closeout documentation and final contract requirements. 
• Generate reports and provide administrative support for project tracking and status updates. 
• Ensure compliance with company policies, customer requirements, and applicable regulations. 

Qualifications

Required

• 2+ years of administrative, project coordination, contract administration, or related experience. 
• Strong attention to detail and organizational skills. 
• Ability to manage multiple projects and deadlines simultaneously. 
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word. 
• Excellent written and verbal communication skills. 
• Ability to work effectively with cross-functional teams. 

Preferred

• Experience supporting construction, manufacturing, industrial services, or project-based organizations. 
• Familiarity with contract administration, project billing, or project management processes. 
• Experience with ERP, accounting, or project management software. 

Compensation

Hourly Rate: $29.00 per hour

Compensation is paid weekly. Any applicable overtime will be paid in accordance with federal and California state regulations.

Benefits

Eligible employees may receive:

• Medical Insurance 
• Dental Insurance 
• Vision Insurance 
• Life Insurance 
• Short-Term Disability 
• Long-Term Disability 

Benefits become available the first of the month following 30 days of employment and no later than 60 days of continuous full-time employment.

Paid Time Off

• 88 hours of PTO/Sick Time annually 
• PTO may be used after 90 days of employment and in accordance with company policy 

Retirement

• 401(k) participation available after 90 days of employment 

Work Location

Jurupa Valley, California
This is a full-time, in-office position.