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The Accounts Payable Manager is responsible for leading the day-to-day accounts payable function for NCCN and NCCN Foundation, ensuring invoices, expense reports, vendor records, and payments are processed accurately, timely, and in accordance with company policy and internal controls. This role serves as the primary resource for accounts payable operations, oversees the full-cycle AP process, and is responsible for monitoring workflow, resolving escalated issues, supporting month-end close activities, and identifying opportunities to improve efficiency and strengthen controls.

In addition to hands-on accounts payable responsibilities, this position manages the Accounting Coordinator and provides day-to-day direction, training, and oversight of assigned AP activities. The Accounts Payable Manager works closely with internal departments and external vendors to ensure smooth operations, strong service levels, and consistent compliance with organizational policies and reporting requirements.

MAJOR RESPONSIBILITIES:

• Lead the day-to-day accounts payable function for NCCN and NCCN Foundation, ensuring timely and accurate processing of invoices, expense reports, and payments
• Oversee full-cycle accounts payable activities, including invoice entry, coding, approvals matching, payment processing, and resolution of exceptions
• Review invoices and supporting documentation for completeness, proper approval, and appropriate general ledger coding
• Manage the Accounting Coordinator, including assigning and reviewing work, providing day-to-day guidance, training, and support, and helping ensure deadlines and quality standards are met
• Monitor AP workflow and recommend adjustments to improve efficiency, accuracy, and internal control compliance
• Maintain oversight of vendor setup and vendor changes to ensure appropriate documentation, accuracy, and adherence to internal controls
• Serve as primary point of escalation for vendor issues, payment discrepancies, unresolved exceptions, and internal AP questions
• Process and/or oversee check runs, ACH payments, wire transfers, and other disbursements through NetSuite
• Monitor accounts payable aging and proactively investigate and resolve exceptions
• Support month-end and year-end close activities, including accruals, account reconciliations, 1099 reporting, and audit support
• Reconcile monthly American Express transactions for NCCN and NCCN Foundation and ensure approvals and supporting documentation are in place 
• Review, audit, and track all NCCN travel expense reports and related records for Faculty, Panel Members, and Staff, ensuring completeness, accuracy, and compliance with NCCN Travel Policy
• Compile expense information to document indirect payments to supporters to comply with the Physician Payment Sunshine Act
• Partner with internal departments to improve invoice workflow, approval timeliness, payment accuracy, and process efficiency
• Identify, recommend, and help implement process improvements, automation opportunities, and strengthened AP controls and documentation to support an efficient and well-managed AP function
• Serve as a subject matter resource for AP policies, procedures, and best practices

EDUCATION/RELATED EXPERIENCE:

• Bachelor’s degree in accounting, finance, or related field; equivalent experience may be considered
• 5+ years of progressive accounts payable experience, including full-cycle AP 
• Prior experience leading AP workflow, training others, or providing direct oversight of AP staff preferred
• Supervisory experience preferred
• Experience with ERP/accounting systems required; NetSuite experience preferred
• Experience with 1099 reporting required
• Experience in a multi-entity environment preferred

SKILLS AND ABILITIES:

• Strong knowledge of accounts payable processes, internal controls, and general accounting principles
• Demonstrated ability to oversee AP processes, prioritize workflow, and ensure timely completion of responsibilities
• Ability to manage, train, and provide clear direction to support staff
• Strong reconciliation, problem-solving, and issue resolution skills
• Strong attention to detail and commitment to accuracy
• Excellent organizational skills and ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, including strong Microsoft Excel skills
• Ability to work independently while collaborating effectively across departments
• Ability to identify process gaps and recommend practical improvements

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

• This position operates in a professional office environment and is largely sedentary 
• This role routinely requires the use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

When applying for this role, please include a cover letter along with your resume to describe your interest in this opportunity and how you demonstrate the skills as outlined in the above job description.

This position represents a unique opportunity to build a career with a premier organization. We offer a competitive salary and excellent benefits.

This position is located in Plymouth Meeting, PA with the ability to work remotely up to 2 days per week.

EOE. No calls please.