Summary

This position is responsible for accounting and reporting for government grants, contracts, program fees, and other income. In addition, this position ensures that all revenues, receivables, and bad debt are properly recorded in the general ledger. This position prepares monthly, quarterly, semi-annual and annual reporting required for grant funding, assures that revenues are collected in a timely manner, and completes banking and month-end activities.

Agency Information

JFCS is a multi-faceted human services agency with the mission to provide essential services to people of all ages and backgrounds to sustain healthy relationships, ease suffering and offer support in times of need. JFCS is a place where you can put your values to work every day. You will be able to:

• Make a positive difference in the lives of others
• Feel energized to give your best effort and enjoy a healthy work/life balance
• Learn, grow and accomplish new things

JFCS serves and employs people of all cultures and faith traditions and highly values inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AA/EEO

Salary and Benefits

• Annual salary is $75,000.
• Work-life balance including vacation, wellness leave (sick time), paid family and medical leave, holidays, flexible schedule, and a hybrid working schedule with the ability to work from home up to 60% of the time.
• Competitive benefits package including medical insurance, 401(k) with match, life and long-term disability insurance, and access to other benefits including vision, dental, and pet insurance.

Job Duties

Grant Billing (50%):

• Prepare reports and reimbursement requests for funders of government and nongovernment grants on a timely basis.
• Run project Income Statements to determine allowable expenses and ensure they are properly coded.
• Provide guidance to program staff regarding grant requirements, allowable expenses, and financial compliance.
• Field questions from funders regarding invoices and expense totals. Provide additional documentation as requested by working with Accounts Payable and Department Managers.
• Review contracts for a thorough understanding of guidelines to ensure compliance.
• Research, monitor, and summarize regulatory requirements related to grants and contracts, including changes to governing policies and reporting standards.

Bank Activity (25%):

• Monitor daily bank activity for deposits and match them to the deposit spreadsheet from administrative staff.
• Process accounts receivables payments and record transactions in accounting system.
• Complete monthly bank reconciliations.
• Perform quarterly accounts receivable reconciliations and record allowances for bad debt.
• Reconcile deposits from third-party payment platforms (e.g., PayPal, Stripe).

Audit & Compliance (15%):

• Develop and maintain documentation that supports internal controls and grant compliance.
• Prepare aging schedules, grant tracking spreadsheets, and employee loan outstanding documentation for the annual audit.
• Support government grant audits and fiscal monitoring site visits by providing requested documentation and tying invoices to the General Ledger and Income Statement.

Financial Assistance (5%):

• Process client financial assistance requests, maintain supporting documentation and tracking records, enter required information into the electronic health record system, and coordinate payments.

Other (5%):

• Perform other duties as assigned.

Experience

• Three or more years of accounting experience, including responsibility for government grant accounting, billing, reporting, or compliance.
• Experience with automated financial systems; Financial Edge and/or Raiser’s Edge experience are desirable.
• Thorough understanding of accrual-based accounting and Generally Accepted Accounting Principles (GAAP).

Skills and Qualities

• Ability to establish priorities and handle multiple assignments with tight deadlines.
• Ability to develop new processes and improve existing processes.
• Strong technical and interpersonal skills.
• Strong analytical and problem-solving skills with exceptional attention to detail.
• Demonstrated proficiency in Microsoft Office 365, including Outlook, Word, and Excel.
• Ability to work effectively and collaboratively with members of the finance team and staff from across the organization.
• Adaptability and openness to change, new processes and new technologies.
• Continuous improvement mindset.
• Demonstrated commitment to JFCS’s Values: compassion, inclusion, innovation, integrity, and collaboration.
• Actively contributes to the agency community by participating in committees or other collaborative efforts that support agency goals and foster a positive work environment.

Work Environment/Physical Demands

Combination of walking, sitting, and standing in an office setting. Constant written and verbal communication. Occasional lifting, stooping, bending or climbing.