Accounts Payable/Receivable, Inventory Specialist, Revenue Cycle Assistance

Newport, Kentucky - Finance

PT-Temp-Potential for FT Regular

JOB OVERVIEW

The Accounts Payable/Receivable and Inventory Specialist process all inbound shipments, performs weekly inventory on all supplies, and purchases supplies as needed. This position requires excellent interpersonal skills, a high level of organizational skills, and exceptional attention to detail, where accuracy is essential to ensure the highest quality standards are maintained.

ESSENTIAL FUNCTIONS

• Input vouchers, invoices, checks, account statements, reports, and other records.
• Process bills for payment.
• Open mail and match payments to invoices
• Utilize computer systems to run databases, pay bills, and order supplies.
• Enter Employee Expense Reimbursement forms into accounting application.
• Obtain quotes and negotiate purchase orders per company practice.
• Maintain positive communication/interaction with suppliers and the internal customer.
• Coordinate and implement procurement process from initial request to handover; Manage relationships, negotiate service agreements, and other partnerships as appropriate.
• Reviews purchase order delivery status and coordinates with suppliers to assist in obtaining best value consistent with quality, reliability, and ability to meet required schedules.
• Reviews proposals, assists in negotiating cost savings where applicable, selects or recommends suppliers, reviews trends, follows up orders placed, verifies delivery, approves payment, and maintains necessary records.
• Experience with QuickBooks or other similar accounting applications preferred.
• Receive incoming packages in the morning and in the afternoon.
• Deliver specimen packages to the Initial Testing department.
• Unpack all supply packages.
• Check received supplies against packing lists.
• Verify supplies received are as ordered, checking packing lists against original purchase orders.
• Report discrepancies or damages in a timely manner.
• Deliver supply packages to the appropriate departments and notify the appropriate employees of the deliveries.
• Restock supplies in appropriate areas, including lab, office, and shipping areas.
• Maintain all supply inventory in an organized and orderly manner.
• Follow FIFO when stocking and using supplies.
• Label appropriate new equipment with identifying labels.
• Take inventory of laboratory, office, and shipping supplies weekly using an Excel spreadsheet, and always maintain a sufficient inventory of all supplies.
• Arrange supply deliveries directly to customers from vendors.
• Work closely with contacts in other departments to anticipate future needs for supplies based on volume.
• Assist with assembling orders for outbound packages when needed.
• Assist with assembling binders for external customers when needed.
• Process and fulfill medical records requests, including both electronic and paper requests, while maintaining patient confidentiality and compliance with applicable privacy regulations.
• Assist with obtaining and tracking billing authorization requests.
• Assist in researching and resolving assigned insurance claim denial categories.
• Prepare and mail paper insurance claims as needed.
• Record and reconcile daily deposits accurately and timely.
• Post insurance payments, adjustments, and denials to patient accounts as assigned

 ESSENTIAL FUNCTIONS (Revenue Cycle)

• Make corrections and rebills as appropriate and resubmit claim.
• Responsible in entering notes on account as to what actions are taken.
• Maintains confidentiality in compliance with HIPPA rules and regulations.
• Other duties/projects as assigned

PROFESSIONAL REQUIREMENTS

• Regular and prompt attendance
• Proficient in Microsoft Office applications

EDUCATION AND EXPERIENCE REQUIREMENTS

• Technical or associate’s degree preferred + 2 years relevant Accounting or Purchasing experience, or combination of degree and experience.
• Experience with Inventory and Receiving functions.
• Experience with QuickBooks required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to communicate effectively, orally and in writing.
• Strong organizational and interpersonal skills
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
• Ability to analyze and prepare documents, reports, and correspondence.

PHYSICAL REQUIREMENTS

• Work in varying degrees (heated or air conditioned)
• Position requires sitting, walking, reaching, bending, stooping, and overseeing objects with hands and/or fingers, talking and/or hearing, and seeing.
• Be able to lift up to ten pounds.

DIRECT REPORTS

• None