Position Title: Office Coordinator

Department: HR/Admin
Reports to: Admin Manager
FLSA Status: Non-Exempt

Position Summary

The Office Coordinator is a highly organized, proactive, and responsive admin role committed to supporting the daily operations of our business and enhancing our visitor and workforce experience. This role is key to serving as the first point of contact for internal and external stakeholders, supporting our staff, and driving initiatives that enhance employee satisfaction.
 

This position will include, but is not limited to, the following details: 

Essential Duties & Responsibilities:

Engagement

- Inspires creative thinking and heightens employee engagement. 

- Champions event planning using a collaborative environment for company meetings, picnics, celebrations, holidays, etc. 

- Ownership of the bi-monthly company newsletter. 

- Serves as the point of contact and coordinator for all internal and external community events. 

- Collaborate with HR on implementation and execution of all employee recognition programs. 

- Drives regular and seasonal activities to engage our workforce. 

Admin Support:

- Warmly greet, welcome, and assist all factory visitors, clients, and vendors. 

- Responsible for answering and directing all incoming phone calls and emails. 

- Regularly maintain office and cleaning supplies inventory, managing all ordering. 

- Management of employee amenities (supplies and contracts). 

- Schedule and facilitate quarterly All Employee Meetings.

- Compile and circulate weekly office schedules.

- Oversee all mail and postage responsibilities, including the daily distribution of mail daily, execution of departmental packaging support, and the preparation of daily deposits. 

- Assist various departments with clerical and admin support (mailing, binding, disbursement, events, seasonal projects, and holiday support, etc.).

Qualifications:

- Associate’s or Bachelor’s degree preferred, High School Diploma or equivalent required.

- Minimum of two years of experience in office administration or coordination.

- Friendly, professional demeanor, and pleasant customer service skills. 

- Strong verbal and written communication skills.

- Thorough use of Microsoft Office Suites (Outlook, Work, Excel, PowerPoint). 

- Basic graphic design interest.

- Proficient organizational and multitasking abilities.

- Embodies organizational core values (authentic, driven, humble, trustworthy)

Physical Requirements:

- Occasional lifting of supplies or set-up (up to 25 lbs.).

- Works in a computer-based environment requiring extended periods of sitting and consistent hand/finger dexterity for typing and data entry.

Work Environment:

- Primarily in-office role with standard business hours. 

- May require evening or weekend work depending on employee events.

- Required PPE includes company-provided safety glasses and employee-provided steel-toed footwear; additional PPE as needed.

Pre-Employment Requirements:

Employment with Harper Industries is contingent upon successfully passing:

- Pre-employment background check.

- Pre-employment drug screening.

Harper Industries, Inc. (HII) is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

The above statements describe the working conditions and physical requirements necessary to perform the essential functions of this position. Employees must be able to perform these essential functions, with or without reasonable accommodation.