LOCATION

This position is fully on-site and requires a regular presence in Fort Smith, Arkansas. Remote or hybrid work is not available for this position.

JOB SUMMARY

The overarching goal of the position of Senior Director of Recruitment, GME and DIO is to maintain, improve and expand clinical training capacity at ARCOM at both the Undergraduate Medical Education (UGME) and Graduate Medical Education (GME) levels. This will be accomplished through the maintenance and expansion of GME (residency) programs as well as the recruitment of clinical faculty and expansion of our UGME clinical training sites (core sites). This position will collaborate closely with the ARCOM Department of Clinical Medicine as well as the Associate Dean of Clinical Medicine.

The Senior Director of Recruitment, GME and DIO is responsible for the oversight of residency (GME) programs where ARCOM serves as the Sponsoring Institution as well as managing the relationship(s) with our affiliate GME programs. It is the goal to maintain, improve and expand existing programs as well as build new programs.

The Senior Director of Recruitment, GME and DIO will be responsible for the planning, directing, and implementation of programs, policies and procedures for the Department of Graduate Medical Education. They will assist our affiliated clinical partners with both the development of new and continued compliance of existing GME programs to meet ACGME requirements as well as determining appropriate support, resources, programming, and training to facilitate faculty growth in all areas of their professional roles. The Senior Director of Recruitment, GME & DIO will also assist our affiliated clinical partners who are interested in obtaining Osteopathic Recognition of ACGME accredited programs. The Senior Director of Recruitment, GME & DIO will provide direction to residency program DMEs, Program Directors, and Program Coordinators and interact with key hospital staff as well as physicians.

The Senior Director of Recruitment, GME and DIO is responsible for identifying, recruiting, onboarding, and supporting qualified physician preceptors to ensure high-quality clinical training experiences for osteopathic medical students. This role builds and maintains strong relationships with community physicians and healthcare organizations, supports the expansion and retention of clinical training sites, and collaborates closely with the Office of Clinical Rotations to assure curricular and accreditation requirements are met. The Senior Director of Recruitment, GME and DIO serves as a key liaison between the institution and external clinical partners, ensuring effective communication, compliance, and alignment with the mission of the college of osteopathic medicine.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Participate in personal professional development.
• Attend all conferences required to maintain accreditation.
• Maintain ACGME accreditation and Osteopathic Recognition, establishing new and updated policies, procedures and practices as needed to maintain accreditation.
• Create a vision for residency faculty development within the context of ARCOM continuum of clinical education incorporating OMS3 and OMS4 with residents and attending physicians.
• Work with the department of Continuing Medical Education to develop CME/Faculty development events, workshops, programs, seminars, faculty learning communities, and conferences designed to improve teaching and learning.
• Provide oversight and direction for the Graduate Medical Education (GME) faculty, administration, staff, deans, Directors of Medical Education (DMEs) and clinical affiliate partners of ARCOM in developing, implementing and evaluating their graduate education curriculums and programs.
• Demonstrate knowledge of ACGME standards and accreditation requirements, self-study visits, Clinical Learning Environment Review (CLER) visits, and support conversion and compliance of GME programs.
• Plan, develop, and manage the finances dedicated to GME to implement educational programs for ARCOM, ensure effective and efficient operational functions and procedures consistent with established college policies.
• Explore, evaluate, recruit and establish new clinical education sites and GME programs with an emphasis on sites in rural and underserved opportunities.
• Establish, implement and evaluate procedures for GME site and GME faculty evaluation regarding the educational effectiveness of the clinical training sites and faculty partnering with ARCOM in providing GME for its graduates and clinical education for its students.
• Perform or direct the collection and evaluation of data to ensure that the Graduate Medical Education (GME) programs and the CME/Faculty Development programs associated with ARCOM are meeting their goals, are supporting ARCOM's mission, values and goals and are operating consistent with established regulations, policy and procedures in the areas of clinical education and continuous faculty development programs. Evaluations will include needs assessments and gap analyses based on feedback from ARCOM's department chairs and Deans.
• Ensure that all clinical and graduate Medical Education faculty that hold faculty appointments by ARCOM are properly and timely credentialed according to ARCOM policy and they are in good standing with state and national regulatory bodies and meet the qualifications established by ARCOM for faculty appointments.
• Provide expertise and recommendations to ARCOM faculty and other medical education partners in the design of innovative educational programs.
• Provide administrative leadership, faculty mentorship and development for junior members of the faculty, staff and students.
• Participate in curriculum development, assessment and modification as a part of the college's ongoing quality improvement and assessment program.
• Participate in the assessment or evaluation of and provide feedback to other members of the faculty as a component of the college's ongoing quality improvement and assessment program.
• Enhance individual teaching effectiveness by consulting with individual faculty to facilitate growth in appropriate pedagogy, curriculum design, and assessment of student learning.
• Provide guidance and assistance to the program directors, administration, faculty and staff for the development and improvement of graduate medical education programs, the selection and evaluation of students and residents, and management of resources to meet the goals of the program and institution.
• Provide oversight for and direction for a Continuous Quality Assessment and Quality Improvement process for the graduate medical educational components of ARCOM, its affiliates, and their clinical faculty, the clinical sites and the residents.
• Work with the Associate Dean of Clinical Medicine and the Director of CME/Faculty Development to support and direct faculty development for ARCOM clinical faculty.
• Work with the Department Chairs and the Associate Dean of Clinical Medicine to stimulate the development of programs, resources, and faculty and implement programs to advance clinical research and scholarly activity.
• Work with the Department Chairs and the Associate Dean of Clinical Medicine to evaluate the performance of the clinical faculty of ARCOM annually or as indicated by policy, report evaluations to the Dean, make recommendations for discipline, promotion and recognition and develop a culture of excellence, continuous improvement and advancement for each of the chairs.
• Assist the Associate Dean for Clinical Medicine in the direction of the clinical faculty at GME and clinical training sites so that they meet the accreditation standards of the ACGME and COCA and that competencies required and outcome objectives for clinical education are also met.
• Demonstrate and role model an ongoing ability to work cooperatively with colleagues, supervisors and support staff.
• Demonstrate an ability to work as a group leader and group member; team player.
• Participate in preparation of grant proposals and academic evaluative reports.
• Create a culture of teaching excellence at ARCOM through involvement in the delivery and assessment of Pre-Clinical Curriculum.
• Advance the perceived value of and output of research and scholarly activity among the faculty and students of ARCOM through leadership, mentorship and participation.
• Collaborate with the Office of Clinical Rotations to assess current and future preceptor needs based on curriculum requirements, student enrollment, and specialty distribution.
• Monitor preceptor capacity and retention trends; recommend strategies to improve recruitment and long-term engagement.
• Assist with the development and implementation of preceptor recruitment strategies, marketing materials, and engagement initiatives.
• Ensure recruitment adheres to all institutional policies and legal standards.
• Develop and maintain strong professional relationships with community physicians, healthcare systems, clinics, and hospitals to expand and sustain clinical training sites.
• Identify, recruit, and onboard qualified physician preceptors to support core, required, and elective clinical rotations for osteopathic medical students.
• Conduct outreach through in-person visits, virtual meetings, professional networking, and participation in regional and national medical conferences.
• Serve as the primary point of contact for prospective preceptors, providing information on student expectations, rotation requirements, and institutional policies.
• Support preceptor onboarding processes, including credential verification, affiliation agreements, site evaluations, and compliance with institutional and accreditation standards for the Commission on Osteopathic College Accreditation (COCA) and Higher Learning Commission (HLC).
• Assist with maintenance of accurate and up-to-date records of preceptors and clinical sites within the institution’s clinical education management platform (e.g., EXXAT).
• Support preceptor recognition efforts, including appreciation events, awards, CME opportunities, and formal acknowledgments.
• Participate in continuous quality improvement initiatives related to clinical rotations and preceptor development.
• Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and professional actions and performance.
• Demonstrate and role model an ongoing ability to work cooperatively with colleagues, supervisors and support staff.
• Provide service to the college community and students through serving on ARCOM and department committees, providing leadership, mentorship and expertise to students, participating in community outreach events, international medical events and with professional organizations or groups as assigned by the Dean.
• Demonstrate adaptability and the willingness to assist the college in fulfilling its mission and vision through teaching, academic administrative duties, and community service and/or perform special duties as assigned.
• Provide clinical care within the community.
• Advance the prestige of ARCOM through advancement of and avocation for its mission, values, and goals.
• Advance the prestige of ARCOM through scholarly publication and research.
• Other duties assigned by the Dean of ARCOM or their designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications:

• Master’s degree.
• Knowledge and previous experience with ACGME standards and accreditation requirements.
• Prior academic experience in the residency (GME) or medical school setting.
• Demonstrated leadership, productivity and administrative experience in a professional, research or education setting.
• Strong skills with respect to teamwork, communication, staff management and supervision, analytic problems solving and education advocacy.
• Two years (3) experience as a recruiter or related support role.
• Ability to learn new software programs and stay current with evolving best practices in medical education. 
• Advanced organizational and time management skills. 
• Able to work in a fast-paced environment without direct supervision. 

Preferred Qualifications:

• Terminal Degree: MD, DO.
• Three years (3) experience as a recruiter or related support role.
• Prior DIO or Program Director (PD) experience at an accredited university, health professions college or medical school.
• Proficient in software applications applicable to higher education.

Required knowledge, skills, and abilities

• Demonstrate knowledge and skill to conduct needs assessments and gap analyses, apply principles of adult education to CME design, and develop educational outcomes measurement tools.
• Demonstrate knowledge and skill in the delivery of medical education in the classroom, laboratory, simulation and standardized laboratory settings and clinical settings for faculty, students and residents.
• Demonstrate knowledge of varied curriculum templates and educational formats.
• Demonstrate ability to mentor and motivate students and peers.
• Demonstrate leadership skills, organizational skills, delegation skills, and time management skills.
• Demonstrate proficiency in computer skills, i.e. Microsoft Office.
• Display professionalism for the college in all communication and interactions.
• Ability to maintain confidentiality and privacy.
• Ability to prioritize and organize numerous and varied assignments.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate regarding applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

• Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
• Ability to work cooperatively with colleagues and supervisory staff at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
• Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
• Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
• Strong organizational skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus.
• Requires attendance at events representing ACHE both within as well as outside of the college setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal levels.
• Occasionally required to lift items in a normal office environment.
• Ability to safely lift and carry 25 pounds, with or without reasonable accommodation. 
• Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Vicki Broadaway, Vice President and Chief People Officer, at 479.308.2290 or hr@achehealth.edu.

Arkansas Colleges of Health Education is an equal opportunity employer.