Salary: $60,000–$72,000
Department: Conferences and Events

Reports to: Conferences and Events Director

Do you love bringing events to life? Are you the person who thrives on organization, logistics, and creating exceptional experiences for attendees?

The Procurement Professionals Alliance (PPA) is looking for a Conferences & Events Coordinator to help plan and execute conferences, leadership programs, and special events that connect and inspire procurement professionals from across the country.

Working alongside our Conferences & Events Director, you'll coordinate everything from venue sourcing and speaker logistics to registration, event technology, on-site execution, and post-event evaluation. Whether it's a small leadership meeting or a large national conference, you'll play a key role in delivering memorable experiences for our members.

What You'll Do

• Coordinate the planning and logistics for conferences, meetings, and special events. 
• Support planning committees by organizing meetings, agendas, minutes, and project timelines. 
• Coordinate venues, lodging, food and beverage, transportation, audiovisual services, event technology, and on-site logistics. 
• Assist with keynote and breakout session speaker recruitment and coordination. 
• Manage conference registration and attendee communications. 
• Partner with vendors, exhibitors, hotels, and service providers to ensure successful event execution. 
• Coordinate promotional items, event materials, shipping, and inventory. 
• Support on-site event operations, troubleshooting, and attendee experience. 
• Help evaluate event success and identify opportunities for continuous improvement. 

 Job Requirements

• Two or more years of professional conference or event planning experience. 
• Experience coordinating conferences or events in a nonprofit, association, educational, or government environment preferred. 
• Exceptional organizational skills with the ability to manage multiple projects simultaneously. 
• Strong written and verbal communication skills. 
• A collaborative mindset and passion for creating outstanding event experiences. 
• Proficiency with Microsoft Office. 
• Bachelor's degree in Business, Marketing, Communications, or a related field preferred. 
• Ability to obtain Cvent Event Management, Attendee Hub, and Venue Sourcing certifications within six months of hire. 

Why Join PPA?

At PPA, we're passionate about supporting the public procurement profession through education, collaboration, and innovation. As part of our team, you'll help create meaningful experiences that bring professionals together, strengthen communities, and advance the profession.

If you're energized by planning exceptional events and enjoy seeing every detail come together, we'd love to hear from you.